Storage of Outgoing Documents (PM-WOC-MO) 

Use

In the Plant Maintenance (PM) application component, you can use the SAP ArchiveLink to store outgoing documents in external content servers.

See also Business Background (PM-WOC-MO).

 

Prerequisites

Technical Realization (PM-WOC-MO)

Object Types Used

The interface between the R/3 functions and SAP ArchiveLink is realized using object technology.

In this scenario, the system processes the business application object, Object Type BUS2007 (Maintenance Order). You can find the features, methods and events defined for the object type in the object repository in the R/3 System.

When you store an outgoing document, the document is automatically assigned to the maintenance order currently being processed.

Document Types

In the PM application component, a document type is predefined for outgoing documents:

PMOWORKPAP: Maintenance order print - Shop paper

 

Preparation and Customizing (PM-WOC-MO)

General Customizing for SAP ArchiveLink

In order that you can store outgoing documents, you must first define global document types for SAP ArchiveLink in Customizing. For more information, see the SAP ArchiveLink documentation in Special Customizing.

Customizing in the PM Application Component

When you make Customizing settings for maintenance orders in the PM application component, you must define the print control for the shop papers. This comprises the following:

When you define the shop papers, you must assign global document types to them.

You define the print control in the Implementation Guide (see Plant Maintenance and Service Management ® Maintenance Processing and Service Processing ® Maintenance Orders and Service Orders ® Print Control).

 

Activities

To store outgoing documents in the PM application component, you must first create a maintenance order or call up an existing maintenance order using the change function. Then you can:

Storing Outgoing Documents

To store a shop paper, choose the function for printing the maintenance order. Several dialog boxes appear, in which you can select the required shop papers and define the appropriate print parameters and form of storage. When you select and save a shop paper for storage, the system stores the shop paper in the SAP ArchiveLink.

For more information about printing maintenance orders, see the section Printing/Faxing of Shop Papers in PM - Maintenance Orders.

Displaying Stored Documents in the SAP ArchiveLink Viewer

When you process a maintenance order, for which one or more documents have been stored, you can display this document in the SAP ArchiveLink Viewer. To do this, choose Environment ® Display original documents. A dialog box appears, in which you can select the object link for the stored documents.

If only one document is stored for the maintenance order, it is displayed automatically in the SAP ArchiveLink Viewer. If several documents are stored for the maintenance order, you can select the required document in a second dialog box.