Revision Level Assignment (SAP Library

Revision Level Assignment

Usage

The revision level indicates a released processing status of a document. Later on, you can change documents that have a revision level with reference to either the change number or the revision level.

The following sequence of revision levels has been defined for documents:
R1, R2,...R20

The following document is being processed:

Document KON-01, document type DRW, part document 000

Versions to which consecutive revision levels are assigned:

Version 01 Revision level R1

Version 03 Revision level R2

Version 06 Revision level R3

The next version that is released with reference to a change number is assigned revision level R4.

Prerequisites

You must perform the following in Customizing:

Customizing for Engineering Change Management

Activate the revision level function under Set up control data.

By doing this you determine whether the user can assign the revision level (external assignment) or whether the system automatically assigns the next revision level in the defined sequence (internal assignment).

Customizing for Document Management

You define the sequence in which revision levels are assigned in Customizing for the Document Management System under Control Data ® Define revision levels for documents. You see the revision levels defined as default values, which you can overwrite.

Revision levels for documents are only assigned automatically. Under Control Data ® Define document types, you define for a document type whether revision levels are supported or not.

Under Control Data ® Define document types ® Define document statuses, you set the Released indicator for the status that defines the document as released.

Scope of the Function

Revision level assignment is automatic for documents when a version is released with reference to a change number for the first time. You receive a default value according to the predefined number sequence (Customizing).

The revision level uniquely identifies a processing status of a document. You can only process a document version with reference to one change number, so you can only have one revision level per version.

Once you have entered a change number for a document info record and saved the document, you can no longer change the number.
If you want to process the document at a later date with reference to a different change number, you must create a new version.

See: Assigning a Revision Level to a Document

You cannot change a document revision level directly from the processing functions of a document info record or from the Document Management screen. Instead, go to the Engineering Change Management screen.

See: Changing a Revision Level