Finding Documents Using Document Data (SAP Library

Finding Documents Using Document Data

Use

The key fields have a decisive influence on the number of database accesses and therefore on the runtime of the Find function. If you enter main parameters, the system only uses secondary indices as a starting point for further selection. You can speed up the document search by making at least one entry in the key fields. To avoid overloading the system the R/3 Standard system has the maximum hit number set at 100.

Procedure

Choose Document ® Find.

You see the Find Document: Selection criteria.

You can enter known key fields and document data on the tab page Document data, such as:

You can make a generic entry in the Document and Document type field.

Entry

Hits

Document number: DR*

DRIVE -01-022

DRILL -09-09

Document type: D*

DRW

D-1

You can make a generic Find entry in the User field. To do this, enter the character string you know, followed by the special character * . Display the input help. A dialog box appears that contains the user name with this set of characters. Additionally, you see the department that this user belongs to, provided this information has been entered in the user master record.

Entry:

BR*

Result:

BRUSH

BRADY

You can display the possible entries for the WS application (workstation application) and the Data carrier fields. You cannot make a generic entry.

The system sets the special character * as a default in the CAD indicator field (display documents irrespective of the CAD indicator).

The system also includes the following options for selecting documents by CAD indicator:

Entry

Result

X

Documents with a CAD indicator

Documents without a CAD indicator

If required, enter status data.

If you want to find a document with a certain status, enter data on the status. Enter the language-dependent abbreviation of the status in the Document status field. The system checks the status in the logon language.

You can set the time frame for searching for documents using the fields Date from and Date to.

You can find further information as well as examples of searches in the online documentation about status fields.

Confirm your entries. Choose another tab page or start the find function with Execute.

Result

You see the search result in the form of a list containing all the documents that meet the search criteria you entered.

From this list, you can change and display documents and display original application data.

Entry	Result
X	Documents with a CAD indicator
	Documents without a CAD indicator