Search Functions (SAP Library - Document Management)

Search Functions

Use

The system includes options for finding documents if you do not know the document key or only know part of the key.

Features

Search Criteria

You can use known data for the document find function that are either directly related to the document info record or come from the environment of the document. This data is known as search criteria.

The following data will lead to a quick result of a document find:

Data from the document info record
Characteristic values from the class that was used to classify the document
Key data of an object that is linked to the document
Text elements from short or Long texts
Key data of a document from the document hierarchy
Signature data

Options for Finding a Document

If you want to see a graphic of the options for finding a document, see Options for Finding a Document which search function you choose is dependent on the known document data.

The following table shows which known document data you can use for which functions for finding documents.

When you know the following data…	Then search using...
Data from the document info record Characteristic values from the class that was used to classify the document Key data of an object that is linked to the document Text elements	The Find Document Function
Key data of a linked R/3 object from the area of PDM	Product Structure Browser
Key data of any document with the document hierarchy	Explosion of Links Between Documents
Signature data	Digital Signature

You can also search for document over the Internet.