The archive is a Secure Storage Area t hat the original files are transported to via the SAP ArchiveLink interface. The archiving process takes place on a special archive server.

If you control how a document is processed using an approval procedure ( digital signature), you must store the original application files in either a vault or archive before the digital signature is set.

When checking in without using the Knowledge Provider you can only check original application files into an archive that is managed by DMS and the SAP ArchiveLink interface.
In Customizing of Document Management you must therefore in this case not set the indicator Storage using the Knowledge Provider. You have made the required setting under Control data ® Define document types.

You can only archive an original file if you have maintained a storage location (server or frontend computer) in the document info record.

You need to define the following settings in Customizing for the Document Management System:

• Define the data carrier type Archive under General data ® Define Data Carriers ® Define data carrier type "archive".

• For each workstation application (for example, Microsoft Word), define the archive where the original application files are to be stored, under General data ® Define workstation applications.

1. Go to the Basic Data screen.
2. Check whether the original file is stored on a server or a frontend computer.

You can only perform the CheckIn archive function for files that are stored on a server or a frontend computer.

3. Choose Extras ® Originals ® File 1(2) ® Check in archive.