Maintaining the Document Status (SAP Library

Maintaining the Document Status

Prerequisites

In Customizing Document management at least one status is defined for the document type of the document. If you want to control the order the status is set in you must create a status network. Settings in Customizing for the Document Management System, by choosing Control data ® Define document types ® Define document status

Procedure

Process the document in change mode.

Place the cursor in the Document status field on the Basic Data screen.

Display the possible entries (F4).

You see the screen Possible follow-up statuses for document type <Document type> with status <Status>.

You see all the possible follow-up statuses that can be set in the current processing status.
Place the cursor in the line of the status that you want to copy. The system copies the chosen status when you double-click.

The Document data tab page appears.

Confirm the new document status.

The system checks whether you are entitled to set this status for the chosen document type. If you are not entitled to do so, you see an error message.

The status you have just chosen may be defined as released. The Released indicator is displayed with the release date when you have saved.

You can also make a log entry. Whether a log entry is optional or required is dependent on the definition of the document status.
Save your document.

Result

The newly set status is displayed in the Status log. The complete status history can be displayed while processing.

It is possible that other activities are triggered because of status changes.

See: Overview of Additional Functions After Status Changes