Example: Individual Purchase Order on an Internal Order 

This example of an individual purchase order describes how the system deals with the different business transactions in the purchase order commitment. The example explains how the purchase order commitment originates and how it is assigned to an internal order using a goods purchase order.

It is irrelevant for the update of the purchase order commitment, whether the purchase order is assigned to an internal order, a cost center or a project. The account assignment only indicates the object on which the commitment is displayed, and where the actual costs are incurred.

Prerequisites for the Example

You must know how to...

For more information, see the

SAP Library under...

  • activate commitments management

Activate Commitments Management.

  • create an internal order

Financials ® Controlling ® Internal Orders

  • create a purchase order and assign it to an internal order

Logistics ® Materials Management ® Purchasing

  • post a goods receipt

Logistics ® Materials Management ® Inventory Management

  • post an invoice receipt

Logistics ® Materials Management ® Logistics Invoice Verification

Example process

Business Transaction

Commitment

Purchase order for three PCs at USD 1,500.00 each:
15.12.1998
15.01.1999
15.02.1999
Shipping charges are fixed at USD 150.00

Creating the Purchase Order Commitment

Goods receipt for two PCs

Reduction of the Purchase Order Commitment

Goods receipt for three PCs; the price is greater than the purchase order price: USD 2,000.00

Updating Purchase Order Commitments due to new goods price

Remaining delivery: Goods receipt for one PC

Reduction of Purchase Order Commitment to zero

Invoice receipt for freight costs: USD 180.00 instead of USD 150.00

Increasing the Actual Costs