Storage Data in Storage Systems using the Knowledge Provider 

Use

We use the term secure storage area to define a storage location that, for security reasons, cannot be accessed using the file manager of the frontend computer. The storage data is displayed in the document info record only in the storage category. The path in the file system and the file name are not displayed. Original files that are stored in a secure storage area can only be processed using the Document Management System.

You can use the storage system as a secure area. The secure area is where data is transported to using the Knowledge Provider. The data transfer is done using the SAP HTTP Content Server interface. This interface ensures that communication with external storage systems only use industry standard such as HTTP and BAPIs. This can also ensure that your storage system operates correctly in Internet and Intranet environments.

Further information is available in the SAP Library under SAP Knowledge Provider.

You can also check in and store original application files that are managed by the Document Management System (DMS).
The new functions, such as document search in the World Wide Web, only work when the original application files are checked in and stored in the Content Repository of the Knowledge Providers.

Prerequisites

Define a document type that uses the Knowledge Provider for check-in and storage of the original application files. In Customizing of Document Management set the indicator for Storage via Knowledge Provider

The settings for storage of the original application files into storage systems are defined in Customizing Document management ® General data ® Settings for storage systems.

The following overview shows the settings in Customizing that are necessary.

Settings

Activity in Customizing

You define the storage systems such as HTTP content server or the SAP Database.

Maintain storage system

Separate the storage system into several storage categories. These create different views of the storage system and allow for structured storage.

Maintain storage category

Select the MIME types of original application files that support a full text search.

Enter the MIME types for full text search

Features

  1. If the original application file was already stored in a storage category, the system stores it in the same one again.
  2. If you are storing a file for the first time in a secure area he system checks if you have been assigned a user profile that has settings for processing the original application files. This profile is maintained in Customizing of Document management and contains the default values for the storage category.
  3. If no storage category can be determine the system presents you with a dialog box of all the possible storage categories. You can select one storage category.

Original application files using the Knowledge Provider are read during the Full Text Search.

Activities

  1. Process the document either in the screen Basic data, screen area Originals or on the tab page Originals.
  2. Highlight the original application file you want to check into the secure area for storage.
  3. Choose Check in original.
  4. Choose a storage category in the dialog box if necessary and .

    5. Once the system has transported the original application file to the storage category the icon for the original application file will change automatically to .

  5. Save your document.