Documentation and Evaluation of Recipe Changes (SAP Library

Documentation and Evaluation of Recipe Changes

Use

To meet internal requirements or ensure regulatory compliance, many companies must be able to give an account of the status of their master recipes for any particular point in time. You can do so by documenting the relevant changes in the R/3 System. The data can then be used for evaluation purposes.

Prerequisites

There are several ways to document master recipe changes:

When changing the recipe, you always create a new change status.

To do so, you must first create a change master record for the recipe or - for master recipes requiring approval - an engineering change order, in engineering change management.

You use change documents to log changes to individual fields.

To do so, you must activate the creation of change documents at the following locations in the system:

For the task list type, in Customizing for Master Recipes
For the corresponding recipe field, in the ABAP Dictionary

Note, however, that activating the creation of change documents for too many fields may decrease system performance.

You can activate the creation of change documents for all recipe fields, including the material list. However, you cannot create change documents for the BOM that is assigned to the recipe.

Features

Change Documentation with Change Statuses

When you change a recipe with reference to a change master record or engineering change order, the system creates a new change status for all changed recipe objects. This change status is valid from the valid-from date of the change number. The status before the change is saved as a separate change status.

To make sure that all recipe changes are fully documented as change statuses, note the following:

Always use a change master record when editing your recipes. By defining a change rule in the recipe header, you can specify that this type of recipe editing is obligatory.
Never change a change status whose validity period has already started. You can prevent this by activating the date check in Customizing for Engineering Change Management (Set up control data section).

See also:

Working with Change Statuses

Evaluating Change Statuses

There is a special function that you can use to compare the change statuses of selected recipes or recipe objects. The system displays:

A list of the change statuses within the evaluation period along with details on the validity of the change statuses, the creation or change date, the person who last changed them, and the change number
A comparison of the field contents between the selected change statuses

Change Documentation Using Change Documents

Using change documents, you can document all master recipe changes, irrespective of whether you use a change number or not. The system creates change documents for all editing activities, provided that you have activated the creation of change documents in your system (see Prerequisites).

Evaluating Change Documents

There is a special evaluation function that you can use to find change documents for selected recipe groups, recipe objects, and persons who made the change. You can choose between the following ways of presenting the results:

Overview of the change documents found in the evaluation period

The system displays the change documents in the order in which they were created. Administrative data is displayed for each change document (for example, person who last changed the recipe, change date, and validity).

You can also display the changes recorded in each change document. Information is displayed on the edited recipe objects, the activity carried out (created, changed, or deleted), as well as the changed field contents.

Overview of the changed recipe objects

The system displays all recipe objects that have change documents within the evaluation period. Information is provided on the object, the activity that was performed (created, changed, or deleted), and changed field contents. The objects are sorted according to type, that is, the system first displays all recipe headers, then the material assignments, etc.