Releasing Data Using the Release View 

Procedure

  1. Enter your time sheet data.
  2. Switch to the Release view.

    3. In the release view, records which have not yet been released are highlighted.

  3. Select the data records you want to release.
  4. Choose Release.
  5. Save your data.

    6. The system reacts in one of two ways depending on the settings defined for your profile.

    1. The Time Sheet: Initial Screen reappears. The system has released the data.
    2. The Time Sheet: Enter Release Information screen appears. Enter the person responsible for approving the data.
      1. In the Approved by section, specify how you want to determine who approves the data.

        2. You do this by selecting the field you want to use to determine who approves the data. You can choose between the Position, User, Work center, Job, and Organizational unit fields.

        In the Recipient field, enter for example the number of the position or the name of the user.

        If there are several persons who still have your data to approve, you can use the possible entries function to display them in a list. From the list, you can choose who you would like to approve your current data.

      2. If you want to notify the person approving the data of a particular circumstance relating to the data, enter a short message.

        3. Note that the short message function can only be used to enter information for the person approving the data. It does not form part of the data record. If you want to attach information to the record itself, you can enter a long text.

      3. Choose Continue.

The Time Sheet: Initial Screen reappears.

Result

You have released and saved the data, specifying a person to approve the data if required.