Entering a Long Text for a Record 

Use

The time sheet allows you to enter a long text for a record, if required.

You could not complete an activity in the allotted time, since the required materials were not delivered on schedule, for example. You want to document these circumstances.

Long texts can be accessed when entering and displaying time sheet data, and can be queried in reporting.

Note that the long texts are not the same as the short message texts that can be entered within the approval procedure as information for the person approving the data.

The long texts are not transferred to the target component. They are, for example, not available as additional information on a confirmation in Logistics components.

If there is a predecessor to a data record, the long text entered for the predecessor is automatically assigned to the new record. A predecessor is the record that is created when you make changes to a record that has already been approved.

Procedure

  1. Call the data entry screen for the time sheet.
  2. Enter data in the time sheet as usual.
  3. Select the record for which you want to enter a long text.
  4. Choose Long text.

    5. The Change time sheet dialog box appears.

  5. Enter your text or change the text for the predecessor.

    6. Enter a header for the text in the first line of the text editor. The header appears as the short text in the cell information.

    For more information on how to create or change the long text, see Help ® Application help.

  6. Exit the text editor by choosing Back. The text you have entered is now saved.

The data entry view for the time sheet reappears.

Result

You have entered a long text for a record. Depending on your system settings, the record may now be highlighted in color. Double-click on the record to see the cell information, where the first line of the long text appears as the short text.