Making a Purchase Order 

Use

In purchasing, you create a purchase order for the vendor, by selecting the assigned purchase requisitions.

Procedure

  1. Call up the transaction as follows:
    2.

    Menu Path

    From the Materials Management node, choose Purchasing ® Purchase Order ® Create ® Via PReq Assignment List

    Transaction Code

    ME58

  2. Enter the following data:
    3.

    Field

    Data

    Purchasing organization

    1000

    Vendor

    1000

    Plant

    1300

    WBS Element

    T-10###

  3. Choose .

    4. The system selects the assignment list for vendor 1000.

  4. Select the line 1000 NB 1000 and choose Process assignment.

    5. The Create Purchase Order screen appears. In the standard, the middle part of the screen shows explanatory documentation.

  5. To close the documentation, choose .

    6. The left part of the screen now shows a document overview. If it does not, choose Document Overview On. Adapt the screen area as necessary.

    On the right-hand side of the screen, you see the work area for the activity.

  6. Select your purchase requisitions in the document overview, then choose .

    7. If you want to select more than one object at the same time, keep the control key pressed whilst you make your selection.

    The system transfers the items from the purchase requisition to the purchase order.

  7. Choose .

The system confirms the posting and displays a purchase order number. Make a note of this number.

Result

You have created a purchase order. The purchase order (BS-EIN) is now displayed as a receipt element in the stock/requirements list.

Switch to session three Stock/Requirements or call up the current Stock/Requirements List again. To evaluate the current data, choose .

The purchase order causes a purchase order commitment on the project. As the purchase order items are assigned to WBS element T-10###, the commitment is also displayed for this WBS element only.

Evaluating Commitments in the Cost Element Report