Using the Product Structure for Object Folders (SAP Library

Using the Product Structure for Object Folders

Use

The SAP component SAPoffice allows you to copy SAP Business Objects to object folders.

By storing these objects in personal folders, you can organize various operations according to your specific needs.

By sending object folders, you can forward information to the employees responsible throughout your enterprise or within your project group.

Integration

Object folders are indicated in SAPoffice in the tab page properties with the indicator Folders contains only objects.

Prerequisites

You can only copy SAP Business Objects to object folders if you are using the SAP component SAPoffice. You must have the appropriate Authorizations to execute the SAPoffice functions.

Features

Since only the users themselves and their representatives are to have access to the object folders, the folders are user-specific and referred to as personal folders. Object folders are organized and managed in Personal folders.

Contents

You can assign to your personal object folder either other object folders or various SAP Business Objects, such as:

Customer complaints orders
Maintenance notifications

Materials

Documents

Change numbers

Characteristics

Classes

Structure

You can organize your object folders in a hierarchy. This folder hierarchy is then displayed as a tree structure. To change the structure of your object folder, simply add other folders. When you add an object folder, any subordinate folders are also included.

This hierarchical structure allows you to organize the SAP Business Objects according to various criteria, such as operations or activities.

Activities

When you create an object folder and you can copy the objects you need.

Processing of the existing object folder is done in display mode. You can change the contents of the folder by either adding to or deleting the SAP Business Objects contained in it.

You can process the object folders as follows:

Add SAP Business Objects

You can add objects in the following way:

Inserting them directly in the folder overview
By selecting them from the product structure and copying them to the folder

Send

You can send object folders both internally and externally from your inbox, outbox, and private folders. You can also reply to folders you receive.

When you send a folder internally, it is sent to a SAPoffice user in the same system.
When you send externally the object folder is sent to recipients that do not use SAPoffice.

Forward

You can forward object folders from your inbox.

Create attachment

To store or send different objects with related contents together, you can attach the following objects to the object folder:

Documents
SAP Business Objects
URL for a website

See also:

Creating object folders

Checking in Objects from the Product Structure into a Folder

Object Transfer in Folder Processing