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 Correspondence History

Use

The correspondence history displays the correspondence that is in the correspondence container. You can tell by the print date whether the correspondence has already been printed.

Prerequisites

The selected data has already been created and is in the correspondence container . You have maintained the required correspondence status in the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Correspondence Next navigation step Define Status for Correspondence End of the navigation path .

Features

You have two options for using the correspondence history – as part of the correspondence tool (see Correspondence History ) or as an application-specific form of Contract Accounts Receivable and Payable .

In Contract Accounts Receivable and Payable , in the correspondence history you can use the following functions in addition to the functions of SAP List Viewer (ALV):

Pushbutton

Function

with the quick info text Change Documents

Display change history for individual correspondence entriesChanges to status, deferral date, and date of entry are displayed

with quick info text Change Status of Correspondence

Assignment of correspondence status to individual correspondence entries

with the quick info text Display Correspondence Archive

Displays a document from the optical archive

You can also use the following functions for inbound correspondence:

Pushbutton

Function

with the quick info text Set Date of Receipt of Inbound Correspondence

Define date of receipt of correspondence

with the quick info text Deferral Date of Inbound Correspondence

Postpone the date on which correspondence is due. The deferral date is taken into account when you dun inbound correspondence .

with the quick info text Dunning Lock for Inbound Correspondence

Set a dunning lock for inbound correspondenceThis dunning lock is considered in the correspondence dunning run and can prevent correspondence dunning.

Alternatively, you can call up the functions listed above under Goto in the menu. Under Start of the navigation path Settings Next navigation step Display Variant End of the navigation path in the menu, you can use the function Current.... to modify the display variant to meet your requirements. Via Choose .... , you can use previously defined display variants .

You can use authorization object P_CORR to protect the following activities in the correspondence history:

  • Change status

  • Set date of receipt (only for inbound correspondence)

  • Set date of deferral (only for inbound correspondence)

  • Manually change the amount

Activities

To call up the correspondence history of the correspondence tool, in the SAP menu choose Start of the navigation path Cross-Application Components Next navigation step Correspondence Next navigation step Display Correspondence History End of the navigation path .

To call up the correspondence history from the application, in the SAP menu choose Start of the navigation path Account Next navigation step More Information Next navigation step Correspondence History End of the navigation path .

The data to be displayed is selected in the same way in both transactions. See the Displaying Correspondence History section of the correspondence tool.