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Background documentationMass Processes and Fast Data Entry

 

It is now possible to start a process for multiple employees at the same time.

Processes for multiple employees are divided into the following categories:

  • Fast Data Entry

    This type of process is a one-step process; no workflow is present.

    The first (and only) agent in the process updates the data and saves the data; this data is saved and updated in the backend.

  • Mass Processes

    This type of process is a multi-step process; a workflow is present.

    When you update data and send it to the next agent in the process, the system generates separate process instances for each of the employees whose data you have edited. The next agent in the process (it is possible to have different agents for different process instances) receives a work item in his or her worklist. He or she proceeds to edit or review the data entered by the previous agent as in a standard process.

When you start either of the above processes in the Portal, the start application looks the same; you enter or edit the data in a table format. Data appears in a form format only in Mass Processes (when the next agent in the workflow opens his or her worklist item for one of the employees involved in the process).

The following figure shows the difference between a fast data entry process and a mass process:

You configure a process for fast data entry or mass process in Design Time for Processes and Forms. For more information, see Configuring a Process for Fast Data Entry, Configuring a Process as a Mass Process.

You start a fast data process or mass process in the Portal using Start Process for Multiple Employees. For more information, see Starting a Fast Data Entry Process, Starting a Mass Process.