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Procedure documentationStarting a Fast Data Entry Process

 

Fast data entry processes allow you to change data for multiple employees at the same time.

No workflow template is specified in the process; it is a single-step process.

Prerequisites

You have configured the process for fast data entry in Design Time for Processes and Forms and have enabled it for start by the HR Administrator.

For more information, see Configuring a Process for Fast Data Entry.

Procedure

To start processes for multiple employees and enter data for all those employees at the same time, use the Start Process for Multiple Employees service in the Portal. This is a single-step process where no workflow is generated.

Note Note

The same entry screen and table format are used for both mass processes and fast data entry processes.

End of the note.

To start a fast data entry process, complete the following steps:

  1. In the Portal, choose Start Process for Multiple Employees.

    The Start Process for Multiple Employees window appears.

  2. Step 1 displays a list of processes which have been enabled for mass process start.

    To see the fields that are displayed in the next screen for a process, choose Details. You can see which fields are read-only and which are editable.

    Choose the process that you want to execute and choose Next.

  3. Step 2 allows you to select employees.

    Search for the employees whose data you want to edit.

    Select employees from the table displaying the search results and choose Add Employees.

    The employees that you want to edit data for are displayed in the table Selected Employees.

    Choose Next.

  4. Step 3 allows you to update the employees' data.

    Enter the date that you want the changes to be effective from and choose Initialize.

    Select the employees whose data you want to update and choose Set Values for Selected Employees.

    Enter the data in the dialog box that appears and choose OK to automatically update all the selected employees in one step.

    Choose Next.

    Note Note

    The following buttons are also available at the Enter Data step:

    Button

    Button Description

    Check Selected Employees

    Validates the data you enter for an employee. Displays the following colored error messages that might occur for the selected employees:

    • Red — a critical message. You must solve the problem before proceeding to the next step.

    • Yellow — a warning message only. You can proceed to the next step without first solving the problem.

    Delete Selected Employees

    Deletes employees you do not wish to change data for.

    Delete Employees with Error

    Deletes employees for which there is an error message.

    Note Note

    You cannot proceed to the next step in the process if the system displays red error messages.

    End of the note.

    Reset Selected Employees

    Removes data you have entered for the selected employees. The system initializes the data and displays the entry as provided by the current infotype.
    End of the note.

  5. Step 4 allows you to review the data you have entered.

    Note Note

    The system automatically performs an error check before proceeding to Step 4. You cannot proceed to this step if the system displays red error messages.

    End of the note.

  6. Choose Save.

    When you save, the master data is updated.

    Verify the data is updated by using transaction PA30 in the backend system. Enter the personnel number to display a specific employee's details.

For a sample process, see Address Change (Single-Step Process).