Trial Balance Window - SAP Documentation

Trial Balance Window

This window displays the Trial Balance report according to your defined selection criteria.

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Trial Balance Window

Hide Titles
Selecting the checkbox changes the display and print mode of the report as follows: Hides all the title accounts Displays the active accounts in the current level and higher levels Displays the total Note Selecting the checkbox enables you to sort the accounts in the report. End of the note.

Name
Displays the names of the drawers (assets, liabilities, equity, and so on), titles, and accounts in the chart of accounts, according to the selected display level. A separate section for displaying business partner balances appears at the end of the trial balance. Note You can sort the accounts in the report by G/L accounts and BP sections, as follows: Select the Hide Titles checkbox. To sort the accounts alphanumerically in ascending order, double-click the column header Account Name. To sort the accounts alphanumerically in descending order, double-click the column header again. End of the note.

OB
Displays the opening balance amounts. Note This column is displayed only when the Disp.Opening Balance for Period checkbox is selected in the Selection Criteria window. End of the note.

Debit
Displays the total debit amount for each drawer, title, active account, and business partner according to the selected display level.

Credit
Displays the total credit amount for each drawer, title, active account, and business partner, according to the selected display level.

Balance
The balance of the drawer, title, active account, or business partner, according to the display level. Calculation: debit amount – credit amount + O.B. amount

System Currency
Displays the balance in the system currency. To display only the Balance column in the system currency, double-click the title System Currency. When you print the trial balance, the debit and credit data, as well as the balance, are displayed in the Local, System and foreign currencies. Note The System Currency column is displayed only if the checkbox Display in SC is selected in the Selection Criteria window. End of the note.

Foreign Currency
Displays the balance in foreign currency for foreign currency G/L accounts and business partners. To display only the Balance column in a foreign currency, double-click the title Foreign Currency. When you print the trial balance, the debit and credit data, as well as the balance, are displayed in the local, system and foreign currencies. Note The Foreign Currency columns are displayed only if the checkbox Foreign Currency is selected in the Selection Criteria window. End of the note.

Level
Select the account level you want to display in the trial balance. Level 1 includes a summary of all G/L accounts under each drawer. The transition to a higher level of detail will conform to the levels you defined in the Chart of Accounts. Note You can distinguish between the various display levels by color. End of the note. A title is also shifted slightly to the left of the active account or of a subtitle beneath it.

Country-Specific Field: Portugal

Create File
Note The button is available only in the Portugal localization, when you select the Detailed Annual Report in the Trial Balance - Selection Criteria window. End of the note. Generates the electronic trial balance report file of txt. format. The file is then processed by the DEFIR application and converted into a new format that can be submitted to the tax authorities.