Planning Room Templates

Use

Before you make available the templates for room and room parts required in your company, you must make the basic decisions about the purpose, classification, layout, and structure of the rooms and the creation of templates.

Basic Principles

Principle	Description
Room template as the fundamental building block for rooms	A room template should contain only fundamental functions, such as the Administration iView so that users can flexibly structure rooms by adding or removing room parts. As the administrator, you can specify in the template which room parts you want the system to add to the room automatically during the creation process.
Extendability of rooms using room parts	Every application that could be relevant for collaboration in rooms should be available as a room part template. In addition to the SAP standard room parts, you can create company-specific room parts that contain any application, for example, an analysis of sales figures.

Principle

Description

Room template as the fundamental building block for rooms

A room template should contain only fundamental functions, such as the Administration iView so that users can flexibly structure rooms by adding or removing room parts.

As the administrator, you can specify in the template which room parts you want the system to add to the room automatically during the creation process.

Extendability of rooms using room parts

Every application that could be relevant for collaboration in rooms should be available as a room part template. In addition to the SAP standard room parts, you can create company-specific room parts that contain any application, for example, an analysis of sales figures.

Procedure

Analyze requirements for room templates.

Establish the purposes for which rooms are required, for example, for team work, for project work, and for publishing information.
Establish how users should be able to access rooms.
See: Room Types .
Check the extent to which the SAP standard templates meet your company-specific requirements. Specify whether you want to continue using rooms with detailed navigation or switch to using rooms with tab page navigation.
See: Standard Templates for Rooms

Plan the extension of the templates.

In each template, you can use extensions to control data storage. Familiarize yourself with the logic of the extensions and the options associated with them.

See: Extensions for Room Templates and Room Part Templates

Plan the structure of the rooms.

Plan only general functions and pages for room templates.
Plan room part templates so that you can integrate the applications required in rooms as building blocks.
Plan the page layout so that there is little need to navigate.
Note that the access permissions in rooms are page-specific.
See: Defining the Structure of Rooms
If you are using templates for rooms with detailed navigation, include the Room Information iView (room name, date of last use, and so on) on each page.

Plan and prepare the classification of rooms.

Analyze the categories used to classify rooms and assign them to one another.

For example, you can classify rooms by the area of the company they are used in. This lets you make available templates for each area of the company, for example, for Marketing, Development, and Sales.

See: Defining Categories and Relationship Types for Rooms