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Procedure documentationExecuting the Physical Goods Receipt

 

You can use the physical goods receipt within the optimized goods receipt. For more information, see Goods Receipt Optimization.

Prerequisites

For more information, see Physical Goods Receipt.

Note Note

The normal process flow, described under “Process Flow”, is dependent on the Customizing in SAP Extended Warehouse Management (SAP EWM) and the default values that you can enter on the user interface if required. For example, you have defined in Customizing that SAP EWM hides the delivery quantity. In this case, you must enter the delivery quantity for each inbound delivery item in the normal process flow.

End of the note.

Procedure

Normal Process Flow

The following is a description of the normal process flow in the physical goods receipt. You have prepared the goods receipt based on the shipping documents and assigned the inbound delivery items to a transportation unit.

For more information about preparing the goods receipt, see Preparing the Goods Receipt.

  1. On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Delivery Processing Next navigation step Inbound Delivery Next navigation step Physical Goods Receipt End of the navigation path.

  2. In the Search Request group box, choose Transportation Unit from the drop-down list to the right of Find.

  3. Enter a transportation unit and choose the button with the quick info text Execute Search.

  4. SAP EWM displays a list of all inbound delivery items that are relevant for the good receipt posting, and for which you have not yet posted goods receipt. For example, text items are not items relevant for the goods receipt posting.

  5. Optionally, in the Keyword Search group box, you can enter the product number or scan in a barcode, for example European Article Number 13 (EAN13) or EAN 128. Choose the Position; other entry button. SAP EWM automatically selects the first inbound delivery item in the list with this data.

  6. Set the GR indicator for the inbound delivery item. In doing this, you select this inbound delivery item for goods receipt posting.

    Prerequisite for this is that the inbound delivery item is locked. Either choose the button with the quick info text Change, or enter corresponding default values. Choose the button with the quick info text Default Values, and for Lock During Search, select that SAP EWM locks the inbound delivery items during the search.

  7. Repeat steps five and six for the next product.

  8. To post the goods receipt for all inbound delivery items that you marked with GR, choose the button with quick info text Post Goods Receipt.

  9. SAP EWM saves all marked inbound delivery items and posts goods receipt for these.

Special Cases

In certain cases, you can execute further functions for the physical goods receipt, for example packing at the work center. The following is a description of some of these cases:

  • Check shelf life expiration date (SLED)

    Choose the button with quick info text Check, so that SAP EWM checks the shelf life expiration date (see Checking the Best-Before Date or Expiration Date).

  • Reject inadequate products

    For all inbound delivery items whose products are damaged, choose the button with quick info text Reject.

  • Set process codes

    Choose the menu for the button with quick info text Set Process Codes, to set process codes with and without delivery quantity adjustment (see Delivery Quantity Adjustment).

  • Implement catch weight

    Choose the button with quick info CW Quantity: Unpckd, GR Not Posted to work with catch weight quantities (see Catch Weight and Catch Weight in the Delivery).

  • Enter or change serial numbers

    For products with mandatory serial numbers, choose the button with quick info text Serial Numbers, to enter or change serial numbers (see Entering and Editing Serial Numbers).

  • Packing items

    Choose the button with quick info text Pack, to pack products in HUs or to unpack or repack HUs (see Packing at the Work Center).

  • Scan data

    Choose the menu for the Scan button and scan the item data or transfer the data that has already been scanned.

  • Accept overdelivery

    If you would like to accept an overdelivery, and the product is available, you can increase the delivery quantity for the product.

    If you would like to accept an overdelivery and there is no product available, you must create the corresponding inbound delivery items manually, or using an expected goods receipt as a template.

    Example Example

    Copy the required inbound delivery items from an expected goods receipt.

    • Choose the button with quick info text Select Expected GR. SAP EWM displays a dialog box.

    • Search for the purchase order or the manufacturing order. SAP EWM displays a list of the corresponding expected goods receipts. Copy the required inbound delivery items from the expected goods receipt in the inbound delivery (see Generate Inbound Delivery Item from Expected Goods Receipt).

    End of the example.