Preparing the Goods Receipt

When you receive the shipping documents, preparing the goods receipt allows you to check existing inbound deliveries, or to create new ones. In addition, you can assign the inbound deliveries to transportation units. You can carry out preparation for external procurement as well as for production.

When the bill of lading and the other shipping documents are brought to the goods receipt office, you can prepare the goods receipt. SAP Extended Warehouse Management (SAP EWM) automatically carries out the staging area determination and door determination in the background, corresponding to Customizing. However, you can also carry out the door determination manually. On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Shipping and Receiving Maintain Door Assignment End of the navigation path .

The driver of the vehicle then drives to the door, and you carry out the next steps to optimize the goods receipt.

Prerequisites

For more information, see Goods Receipt Optimization and Using Expected Goods Receipts.

If you want to work with transportation units, you have created and activated these. On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Shipping and Receiving Process Transportation Unit End of the navigation path .

Features

You can enter the transportation unit for which you want to prepare the goods receipt, and search for all purchase order items and expected inbound delivery items that belong to this transportation unit.
- If you do not want to work with transportation units, set Without TU.
- If the supplier sends an advanced shipping notification for two purchase orders, for example, and the corresponding inbound delivery items exist in SAP EWM, you can search for the inbound delivery items for one of the two purchase orders by choosing the icon with quick info text Search.
  The settings under the icon with quick info text Default Values, can be used to control whether SAP EWM searches for the inbound delivery items in the inbound deliveries or in the expected goods receipts. For a corresponding combination of this setting and the search criteria, SAP EWM displays a dialog box. Here, you can cancel an unspecific search request for expected goods receipts with No and continue with the search. You can choose the icon with quick info text Add Search Result to execute the search for the inbound delivery items for the second purchase order, and add the result to the first results list.
- If you want to expand the search criteria, select Open Advanced Search. Here you can, for example, search for the inbound delivery items for a product. You can choose the icon with quick info text Add Search Result to search for inbound delivery items in two purchase orders simultaneously.
- SAP EWM displays all the delivery items it finds on the right hand side of the screen.
If a supplier delivers products for which it did not send notification, you can use drag and drop to create inbound delivery items from expected goods receipts (see Generate Inbound Delivery from Expected Goods Receipt). You can also choose the icon with quick info text Create Item to create a new inbound delivery item. SAP EWM adds the new inbound delivery items to the end of the results list.
You can assign the inbound delivery items to a transportation unit, and group the delivery items. Set Assign TU.
You can perform the following actions:
- View the header data
- Create batches or batch subitems
- For products that require a serial number, you can display the serial numbers and change them if required (see Integration of the Serial Number in the Delivery).
- Unpack or repack products in HUs (see Packing at the Work Center)
- Change the unit of measure (UoM) of the delivery item to the UoM that was physically delivered (see Stock-Specific Unit of Measure)
Choose the icon with quick info text Display left <=> down to change the display item for the expected goods receipts.

Activities

On the SAP Easy Access screen, choose Start of the navigation path Extended Warehouse Management Next navigation step Delivery Processing Inbound Delivery GR Preparation - External Procurement End of the navigation path or GR Preparation - Production.