Use
You can set your system so that if there are differences between the quantity that was actually delivered and the quantity in the shipping notification, the system automatically sends a message with preset standard reasons to the vendor at goods receipt. The difference between fully automatic and partially automatic creation of POD quantity differences is that if you set your system to partially automatic creation, the preset reasons still appear, but you can also add other reasons for the quantity deviation. SAP recommends that you set your system to partially automatic creation of quantity differences for the POD.
Prerequisites
If you want to use partially automatic creation and processing of quantity differences for certain delivery item categories, you must first make the following settings in the Logistics Execution section of the Implementation Guide (IMG):
If you set the POD relevance to
Copy POD relevance from preceding document (V) , the POD relevance from the preceding document is copied into the current one. In this case, you can use the Set Up Confirmation Control activity to check your POD control settings for the corresponding Confirmation control key.Also use the
Define Order Confirmations for Inbound Deliveries activity to make sure that the confirmation control key has an entry for the combination of Purchasing document category, Order type, Plant and Storage location.Procedure
The Change Inbound Delivery screen appears.
From the Goto menu on this screen, you can call up a specific view of the inbound delivery and make changes there.
The overview screen that you chose appears.
If you create quantity differences that you do not want to report to the vendor for one reason or another, then continue as described in the Adjusting Quantity section.
A screen on which you can make entries for the proof of delivery appears. The system has already made an entry in the first line. Depending on whether you increased or decreased the quantity, the standard reason for overdelivery or underdelivery that you maintained in Customizing and the corresponding difference appears in this line.
A message appears informing you that the inbound delivery has been saved.
Result
The system uses the standard reasons and reasons for deviation that you have set up to send an automatic message about the quantity differences to the vendor.