Approving Leave Requests

Technical Data

Runtime Technology

Web Dynpro Java iView

Technical Name of iView

com.sap.pct.erp.ess.leaverequestapprover

Technical Name of Web Dynpro Application

sap.com/ess~lea/LeaveRequestApprover

Service Key

EMPLOYEE_WORKTIME_LEAVEREQUESTAPPROVER05

Available as of

SAP NetWeaver 2004s

Data Source

SAP ECC 5.0 and higher

RFC function modules called:

  • PT_ARQ_ACCOUNTS_GET

  • PT_ARQ_CUSTOMIZING_GET

  • PT_ARQ_EECALE_GET

  • PT_ARQ_REQLIST_GET

  • PT_ARQ_REQUEST_CHECK

  • PT_ARQ_REQUEST_EXECUTE

  • PT_ARQ_REQUEST_PREPARE

  • PT_ARQ_SEARCH_NEXT_PROCESSOR

  • PT_ARQ_TEAMCALE_GE T

Software Component

EA-HR

Support

PT_RC_UI_XS

Support Languages

All languages supported by SAP

Use

This Web application provides HR managers or other authorized persons with all the functions they require to check and approve leave requests.

Caution Caution

This Web application is part of the Business Package for Employee Self-Service since it uses the same functions as the Employee Self-Service application, Leave Request and cannot be implemented on its own. However, it has been developed for use in Manager Self-Service.

For more information about all the functions, see Leave Request .

End of the caution.

Features

  • The worklist provides the approver with a list of all the absences he or she needs to approve. By selecting an absence, he or she can approve or reject it.

  • The manager can use the following functions to help him or her determine whether or not the leave request can be approved:

    • The Team Calendar enables the manager to check whether the employee’s absence would create a bottleneck in his or her team.

      This function also exists as a standalone Web Dynpro application in Manager Self-Service. For more information, see Team Calendar .

    • The Time Account function provides the manager with an overview of an employee's leave entitlements and attendance approvals.

      This function also exists as a standalone Web Dynpro application, Time Accounts in Employee Self-Service . For information about the data sources and possible settings for this function, see Data Origin of Time Accounts and the Implementation Guide for Employee Self-Service .

    • After an employee has made changes to an absence, the approver can track the changes made.

  • The approver can enter a note stating the reason for approving or rejecting a request.

Integration

  • As an alternative to this Web application, you can use the RPTARQAPP report ( Leave Requests: Approve Documents ) in the backend system. It enables you to approve multiple leave requests in batch.

  • In the standard system, there is no direct link to this Web application. Approvers only need to use this application if leave requests exist that are awaiting approval. The most efficient way of approving these leave requests is by using work items in the Universal Worklist. In the standard system, therefore, this Web application can be accessed from the Universal Worklist only. This is provided that you have implemented SAP Business Workflow.

    Note Note

    For more information, see Issuing Approvals in the Universal Worklist .

    End of the note.

    If you do not want to implement SAP Business Workflow, you can include in system administration a separate link to the iView in the Manager Portal. To do this, you should use report RPTARQEMAIL ( Leave Requests: Send E-Mails) to inform the approver that leave requests exist that are awaiting approval.

Prerequisites

  • You use SAP Time Management to manage your employees’ time data.

  • You use the Web Dynpro application Leave Request .

  • You have made the Customizing settings for the Leave Request, Time Accounts, and Team Calendar. For more information, see Customizing for Personnel Management by choosing Start of the navigation path Employee Self-Service Next navigation step Service-Specific Settings Next navigation step Working Time End of the navigation path .