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 Executing Service Charge Settlement

Use

For executing service charge settlement, you can use the transaction Execute/Continue Settlement or one of the following transactions:

  • Execute Settlement

  • Continue Settlement

  • Store Settlement

The prerequisite for using these transactions is that you activated the subfunction Enhancements for Service Charge Settlement.

For more information, see Customizing for Flexible Real Estate Management (RE-FX) under Start of the navigation path Basic Settings Next navigation step Activate Subfunction. End of the navigation path

If you do not activate this subfunction, then only the menu option Execute Settlement is active on the SAP Easy Access screen. If you choose one of the other three transactions from the menu, the system issues the error message Subfunction SC01 (SCS Enhancements) not active. In that case, proceed as described below in the section Executing Service Charge Settlement (Subfunction Not Active).

Prerequisites

The contracts for which you want to perform service charge settlement have active status.

You have created a settlement structure and generated the cost collectors for the settlement units to which postings are to be made.

For more information about cost collectors, see Generating Cost Collectors .

You performed option rate determination for any real estate objects for which it applies. This process has to be carried out since the service charge settlement requires an option rate to be able to determine the reference factors.

For more information about option rate determination, see Option Rate Determination and Input Tax Distribution .

Features

Executing Service Charge Settlement (Subfunction Active)

Note Note

You activated the subfunction SCS Enhancements in Customizing for Flexible Real Estate Management.

End of the note.

For executing service charge settlement (SCS), the following transactions are available on the SAP Easy Access screen under Start of the navigation path Flexible Real Estate Management Next navigation step Service Charge Settlement Next navigation step Settlement End of the navigation path :

  • Execute Settlement

    You use this function to create a new service charge settlement. Settlement requires several steps. You can save the data after each of these steps.

  • Continue Settlement

    If you already started a service charge settlement, you can continue it after the last step that was performed.This is recommended for large settlements where you may want to check each step before continuing with the next. If a step has errors, you have to correct them and repeat the step.

  • Store Settlement

    If you have created a settlement in the Simulation (with Subsequent Actual Settlement) mode, you can convert your simulated settlement into an actual settlement. When you store the settlement, you reverse all steps that have the status No Errors/Simulation Mode and execute these steps again.

    Once you have stored a service charge settlement, the system releases the settlement for posting.

  • Post Settlement

    You can call a service charge settlement that has been stored and then post it.

  • Reverse Settlement

    You can either reverse a whole settlement or the separate steps. Note that the system also reverses the dependent steps of each step you reverse.

  • Reports for Settlement

    You can choose the report you want to execute for a given settlement from a list of reports.

  • Calculate Adjustment

    You can adjust the contract conditions based on the settlement result.

The service charge settlement screen is divided into two areas. In the upper part of the screen, you enter a title to identify your service charge settlement. You also enter the settlement method and the settlement type.

The settlement method you choose determines whether you perform an actual settlement, a simulation with subsequent actual settlement, or only a simulation. The settlement method also determines whether changes can be made to settlement units, assigned rental objects, or contracts. The following settlement methods are available:

  • Simulation only (without subsequent actual settlement )

    We recommend using this method only for simulating small settlements. You can execute all settlement steps except posting.

  • Simulation (with subsequent actual settlement)

    You can first simulate and save the settlement, and then call it up at a later date and post it.

  • Actual settlement

    You can perform the settlement in steps or as a whole. You can simulate the posting of the actual settlement before you really post it.

You can choose one of these settlement types:

  • Internal service charge settlement

    The settlement is performed and posted without an external settlement company. Data exchange settlement unitscan also participate in this settlement if the indicator for internal settlement is set for them.

  • External service charge settlement

    The settlement is performed with an external settlement company.

  • Service charge settlement (internal and external)

    The complete service charge settlement is performed.

  • Only settle master settlement units

    For more information, see Master Settlement Unit .

In the Selection of One or More SUs group box, you choose a group of parameters for the settlement.

Note Note

You set up your settlement parameters in the Define Settlement Parameters IMG activity.

For more information, see the IMG documentation under Start of the navigation path Flexible Real Estate Management Next navigation step Settlement Process Next navigation step Define Settlement Parameters End of the navigation path .

End of the note.

On the lower part of the screen, the following tab pages appear:

  • Settlement steps

  • Accounting

  • Other parameters

  • Adjustment

  • Data medium exchange

  • Memo

    This tab page does not appear in the Execute Settlement function.

Executing Service Charge Settlement (Subfunction Not Active)

Note Note

You did not activate the subfunction SCS Enhancements in Customizing for Flexible Real Estate Management.

End of the note.

If you did not activate the subfunction in Customizing, then to execute service charge settlement, on the SAP Easy Access screen, choose Start of the navigation path FlexibleReal Estate Management Next navigation step Service Charge Settlement Next navigation step Settlement Next navigation step Execute Settlement End of the navigation path .

The Service Charge Settlement screen appears. In the Activity field, you can select the following activities from the dropdown list:

  • Create new settlement

  • Continue existing settlement

  • Store simulated settlement

  • Display results of settlement

  • Reverse settlement

For more information on the activities, see the section Executing Service Charge Settlement (Subfunction Active) .

The service charge settlement screen is divided into two areas. In the upper part of the screen, you enter a title to identify your service charge settlement. You also enter the settlement method, settlement type, and settlement schema.

For more information on the different settlement methods and on the settlement type, see the section Executing Service Charge Settlement (Subfunction Active) .

In the Perform Settlement To group box, you can specify the settlement step up to which you want to perform the service charge settlement.

On the lower part of the screen, the following tab pages appear:

  • Selection

  • Parameter

  • Notes on Settlement

  • Status of Settlement Steps

Activities

To execute the given function, enter the necessary data for the service charge settlement and choose ( Execute (F8) ).

The results list contains the following information:

  • In the upper part, an overview of the logs generated for the steps

  • In the lower part, an overview of the available lists

You can double-click on a log or list to access it.

Note Note

If errors occur during the service charge settlement, you do not have to begin the settlement again. Instead, save the settlement and call the Continue Settlement function.

End of the note.