Reversal and Inversion of Manual Postings

Use

You use these functions to revoke individual documents.

See also

If you want to revoke a great number of manually or automatically posted documents, you can use the function Mass Reversal .

Features

The system features two modes for revoking documents:

  • Reversal

  • Inversion

Reversal

The system reverses a document by posting a reversal (reversing) document with the same line items as in the reversed document with reversed debit/credit signs, using the same period as in the reversed document.

Neither the reversed document nor the reversal document can be reversed again.

Inversion

Inversion mode revokes postings that were made in earlier posting periods. Thus, an inversion is not a true reversal because a net difference remains in the original period (of the inverted document).

It is still possible to reverse a document that has been inverted. When an inverted document is reversed, the inverting document is also reversed with the result that a remaining net difference no longer exists in both the period of the inverted document and the period of the inverting document.

Activities

Reversing

  1. Run the consolidation monitor.

  2. Check the parameters.

  3. Place the cursor at the intersection between the organizational unit to be posted and the task to be performed, and choose Update Run .

  4. If you did not assign the document type for manual posting to a task, the system automatically assigns the document type to the data entry task.

  5. On the screen for manual document entry, choose the Reverse Document mode.

  6. On the Document Header tab page:

    • Enter the document number of the document to be reversed.

    • Enter the document text.

      The document type is already preset. The systems uses the fiscal year and period that are set in the permanent parameters.

  7. The only data you can change in the screens that follow is the text for the reversal document. The other data is only displayed. The amount in each line item carries a reversed debit/credit sign as compared to the document to be reversed.

  8. You post the reversal entry by choosing Save .

    Note Note

    The display of a reversed document shows the number of the associated reversal document in the header data. Likewise, in the header of a reversal document you see the number of the reversed document. The system automatically records the document number in the header data of the associated document.

    End of the note.
Inverting

To invert documents, proceed as you would when reversing documents.

However, note the following exceptions:

  • On the screen for manual document entry, choose the Invert Document mode.

  • On the Document Header tab page, specify the fiscal year, posting period, and document number of the document to be inverted.