Mass Reversal

You use this function to reverse or invert many documents, which have been posted either manually or automatically.

Note Note

If you want to reverse individual documents, you can use Reversal of Manual Postings.

End of the note.

Integration

If you have activated the business function Financials, Group Closing, when the system reverses or inverts documents with the mass reversal function, it checks whether you have assigned a workflow variant to the document type. If this is the case, the system starts the workflow specified in the document type before the reversal document is posted.

Features

The system features two modes for reversing documents: reversal and inversion.

Reversal

Reversal mode reverses previously posted documents by posting a second document that posts the same set of characteristics but with reversed debit/credit signs. The reversal does not produce a remaining net difference.

The reversal document posts in the same period in which the reversed document was posted.

Neither the reversed document nor the reversal document can be reversed again.

Inversion

Inversion mode undoes postings that were made in earlier posting periods. Thus, an inversion is not a true reversal because a net difference remains in the original period (of the inverted document).

It is still possible to reverse a document that has been inverted. When an inverted document is reversed, the inverting document is also reversed with the result that a remaining net difference no longer exists in both the period of the inverted document and the period of the inverting document.

Selection Criteria for Mass Reversals

The system uses the following selection criteria to determine which documents are to be reversed or inverted:

Criterion	Required/Optional
Organizational unit	Optional
Version	Required
Time period (starting year/period and ending year/period)	Required
Item	Optional
Subassignments	Optional
Document type	Optional
Posting level	Optional
Document number	Optional
Posting date and time	Optional

Furthermore, for an inversion you can select whether to reverse the following documents:

Pairs of reversing and reversed documents
Reversal (reversing) documents
Reversed documents

You also select the fiscal year and period in which the mass reversal is to be posted – the reversal year and the reversal period.

For more details, see SAP Note 1228249.

List of Documents to Be Reversed or Inverted

After you specify the selection criteria and start the mass reversal, the system displays a list of documents that match your criteria. You then select the individual documents to be reversed or inverted.

Checking and Updating the Task Status

The mass reversal function checks the status of the selected documents. The system uses the document type to determine which task posted the respective document. If the task is already blocked in the period in which the reversal or inversion is to take place, or if the period is already closed in the consolidation monitor, you cannot reverse or invert the original document.

If you have activated the business function Financials, Group Close, Allocation, the Status Management group box with the Update Task Status indicator is available on the mass reversal selection screen. If you set this indicator, the system updates the task status when the system posts reversal or inversion documents using the mass reversal function. The system performs the status update in the reversal or inversion period for the task in question in the task hierarchy that posts using the document type of the reversal or inversion document.

Activities

Call up the selection screen for mass reversal.
Specify the criteria for choosing the documents to be reversed or inverted.
Execute the function.
Two lists are displayed:
- The Documents to Be Reversed tab page lists all documents that match your criteria and that can be reversed (mode R) or inverted (mode I).
- The Documents That Cannot Be Reversed tab page lists the documents that cannot be reversed or inverted.
In the list of documents to be reversed, select the individual documents to be reversed or inverted.
Choose Save to start the mass reversal.
On the Documents Already Processed tab page, the system displays another list of the documents actually reversed or inverted.
If applicable, repeat steps 5 and 6.

Example

Reversal

1. Reversal of a reversed document and reversal of a reversal document

Neither is possible.

2. Reversal of a document that was neither reversed nor inverted

Before the reversal:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1					10,00

After the reversal:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1	2				10,00
001	2		1			10,00-

3. Reversal of a document that was inverted but not reversed

Before the reversal:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1			2		10,00
002	2				1	10,00-

After the reversal:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1	3		2		10,00
002	2	4			1	10,00-
001	3		1	4		10,00-
002	4		2		3	10,00

Both documents (number 1 and 2) are reversed. This is done even if you only select one of the two documents in the list of documents to be reversed or inverted.

Likewise, if the list only contains document number 1, both documents are reversed.

However, if the list only contains document number 2, this document can neither be reversed nor inverted.

Inversion

1. Inversion of a reversed document and inversion of a pair of documents consisting of a reversed document and a reversal document

Neither is possible.

2. Inversion of an inverting or inverted document

This is not possible.

3. Inversion of a document that was neither reversed nor inverted

Before the inversion:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1					10,00

After the inversion:
Per.	Document	Reversal Document	Reversed Document	Inverting Document	Inverted Document	Value
001	1			2		10,00
002	2				1	10,00-