Total-Based Acceptance

Use

With the total-based acceptance function, the system accepts a difference in the invoice and automatically posts it to an expense or income account.

Total-based acceptance is used when:

  • The invoice is for less than expected

  • An invoice that is higher than expected is from a reliable vendor

  • It would be too time-consuming and expensive to investigate the causes of a difference

  • The costs of reducing an invoice are likely to be too high in relation to the gains

Prerequisites

The difference must lie within the vendor-specific tolerances configured in the Implementation Guide (IMG) for Logistics Invoice Verification.

For further information see Example: Total-Based Acceptance

Features

When an invoice is posted with total-based acceptance, the system posts the amount invoiced that is too high or too low to the vendor account. In addition to the other postings, it also creates a posting line for the difference and posts it to an income or expense account set up for this purpose.

If the difference is outside the tolerance limits for total-based acceptance, you have to process the invoice manually. To do this, you can either change individual items or manually accept total-based differences .