Releasing Invoices Automatically

Use

When you release invoices automatically, the system deletes all blocking reasons that no longer apply. For more information and examples, see Validity of a Block .

When all blocking reasons in an invoice are deleted, the system automatically releases the invoice.

Note Note

Note that invoices for which a manual block was set in the document header in addition to the blocking reasons in individual items are not automatically released if the blocking reasons in all items no longer apply. You must release any invoices with a manual payment block in the document header separately. Select the invoices using the blocking procedure Manual Payment Block and choose Release Manually .

End of the note.

If you select the Move cash discount date field on the initial screen, the agreed cash discount period is retained.

Canceled invoices are not taken into account.

Prerequisites

It is only possible to automatically release invoices if their blocking reasons are no longer valid. This can be the case for invoices blocked due to quantity, price, or schedule variances, or due to quality inspection.

You can only use the function Release automatically for the blocking procedure Blocked due to variances .

Procedure

  1. Choose Start of the navigation path Logistics Invoice Verification Next navigation step Further Processing Release Invoices End of the navigation path .

  2. The initial screen for releasing invoices appears.

  3. Enter the selection criteria.

  4. In the screen area Processing , select the field Release automatically .

  5. In the screen area Blocking procedure , select the field Blocked due to variances .

  6. Choose Execute .

The system releases the invoices that meet your selection criteria and for which the blocking reason is no longer valid.

Result

The system issues a list of the invoices released.

Note Note

You can have the system automatically release invoices in the background. You use program RM08RELEASE for this. Let your system administrator know which variants should be created for the program and which jobs have to be defined.

End of the note.