Posting Small Differences
Use
An invoice can only be posted if the balance is zero. If there is only a slight difference between the total debit and credit amounts, it may cost too much time and effort to find out why the differences occurred and then have to change the individual items.
You can therefore have the system automatically create an additional posting line for the small difference so that the balance is zero.
Prerequisites
Function |
Setting in Customizing for Invoice Verification |
Define the tolerance limits for small differences. |
|
Features
If the difference determined is within the tolerance limits set for small differences, the system automatically generates a posting line when you simulate or post the invoice document that posts the difference to a non-operating expense or revenue account.
You can also define vendor-specific tolerances so that the system either accepts larger differences or automatically reduces the invoice.
For more information, see Posting Total-Based Differences .
Example
You ordered one kilogram of a material costing $10.87. The invoice you receive contains a typing error:
1 kg of
material
A = $10.78
When entering the invoice, you enter the amount $10.78 on the tab page
Basic data
in the header area. You could change the proposed amount from $10.87 to $10.78 in the invoice item but this would affect how the price is updated.
If you want to avoid this, you have a difference of $0.09 on the document overview when you simulate the invoice. The system automatically creates a posting line during the document check to clear the difference.
The system automatically creates a line that posts the difference to the expense account for small differences. The balance is therefore zero and the document can be posted.
See also: