Purpose

This topic describes the general process for creating a customs declaration. The process involves selecting relevant data from purchasing or billing documents and then creating the declaration based on that data.

Prerequisites

If required, create a goods catalog and submit it to the customs authorities if they do not have one already on file for your company. For more information, see Goods Catalog .

Process Flow

You enter the parameters the system uses to select data for the declaration.

For example, you can have the system select relevant data from purchasing documents or billing documents for the past month.

Based on these parameters, the system selects the data and writes the selected data to an intermediate database. The intermediate database is also called a sequential file.

You can use the data in the intermediate database as many times as needed. However, if you run another data selection, the system overwrites data currently in the intermediate database.

The system can require a lot of processing time to select billing documents and incoming invoices for a declaration. It is recommended that you carry out the data selection in background processing.

The table below lists the intermediate databases the system creates.

Since the Japanese declarations supported by the SAP System are paper-based, the system does not create intermediate databases for them.

You create the declaration on paper, magnetic tape, or diskette depending on the requirements of the customs officials.

The system generates the country-specific layouts for declarations on paper and the country-specific data record structures for declarations on magnetic tape or diskette.

If you want to create a declaration on magnetic tape or diskette, first create a file from the selected billing documents or goods receipts. Then transfer the file to tape or diskette. You can transfer the file to diskette from within the SAP System, but to transfer the file to magnetic tape, you must do so outside of the SAP System.

The graphic below summarizes the declaration process.