Data Selection for Declarations

Use

This function selects Materials Management (MM) and Sales and Distribution (SD) documents relevant for declarations to authorities. To limit the documents the system selects, enter criteria like the company code and reporting month and year. For export/dispatch declarations, you can also specify the billing document types the system searches.

Features

Test Runs and Live Data Selection

The system can select the data in a test or a live (productive) run. In a test run, the selected data appears on the screen and you can print it, but the system does not store the data in an intermediate database. In productive runs, the system overwrites the data that currently exists in the intermediate database.

The SAP System supports data selection for the following declarations:

  • For the US , the AERP

  • For the EU, KOBRA, INTRASTAT (dispatches only), and EXTRASTAT (exports only)

  • For EFTA, the VAR

During data selection, the system selects only documents that have already been posted to FI accounting. In a live run, the selected data appears on the screen and is saved in an intermediate database. You can call the data from the database at any time.

Incompletion Logs

For both test and productive runs, the system can generate incompletion logs. The incompletion log lists data that is required for the declaration but is missing from the selected documents. You can change existing data or enter missing data in the corresponding documents directly from the log of incomplete items.

Log of Open Business Transactions

When you select customs declaration data for dispatch/export, in addition to the selection log and log of incomplete items, the system also issues a log that displays documents that have not been posted to FI (Financial Accounting). This log of blocked "open business events" appears in the navigation tree when you display either the selection log or the incompletion log. The reason for the entry in this log appears in parentheses next to the document number. If you change a document in this list to correct the reason for its entry in this log, the system will move it either to the log of incomplete items (if data is missing) or to the selection log when you post it to FI.

Afterwards, you need to select Refresh log to update the data listed .

Activities

You can execute this function from the Cockpit for Periodic Declarations . To access this function from the cockpit's initial screen, choose Create Periodic Declarations. Data selection is the first step for the corresponding country. The Log type field determines whether the selection of data is simulated or a live run that will update data in the intermediate database.

When you execute this function, the system displays a list with the selected documents. If the selection was a productive run, the system overwrites the data in the intermediate database with the list.

From this list, you can

  • View the incompletion log (if you selected B, E, or F in the Log type field).

  • Print the list of selected documents

  • Save the list of selected documents in a file

  • Display a document listed in the incompletion log (for export and dispatch declarations)

  • Add data to a document listed in the incompletion log (for import and receipt declarations)

  • Create a declaration based on the list

    Note Note

    If you access a document from the incompletion log and change its data, you need to run data selection again to include the revised data in the intermediate database.

    You can also update the data by selecting Update log of incomplete items.

    End of the note.

See also:

Add and Change Entries