Archiving Sales Documents (SD-SLS)

Archiving object SD_VBAK for archiving sales documents.

Before using the archiving object for the first time, you should check Application Customizing (SD-SLS).
Check whether table VBREVC Revenue Recognition: Worklist of Changed Sales Documents still contains relevant entries for the documents to be archived and update the documents concerned.
You have completed the entire revenue recognition process for the document concerned. This means that table VBREVK contains only entries with status C Completely processed.

Structure

Tables

When you use the archiving object SD_VBAK, data is archived from the following tables:

Table reference

Table	Table name
AUSP	Characteristic Values
CMFK	Storage Structure for the Error Log Header
CMFP	Storage Structure for Errors Collected
FMSU	FI-FM Totals Records
FPLA	Billing Plan
FPLT	Billing Plan: Dates
INOB	Link Between Internal Number and Object
JCDO	Change Documents for Status Object (Table JSTO)
JCDS	Change Documents for System/User Statuses (Table JEST)
JEST	Individual Status per Object
JSTO	Status Object Information
KANZ	Assignment of Sales Order Items - Costing Objects
KEKO	Product Costing - Header Data
KEPH	Product Costing: Cost Components for Cost of Goods Mfd
KNKO	Assignment of Cost Est. Number to Config. Object
KOCLU	Cluster for conditions in purchasing and sales
KSSK	Allocation Table: Object to Class
NAST	Message Status
SADR	Address Management: Company Data
VBAK	Sales Document: Header Data
VBAP	Sales Document: Item Data
VBEH	Schedule line history
VBEP	Sales Document: Schedule Line Data
VBEX	SD Document: Export Control: Data at Item Level
VBFCL	Sales Document Flow Cluster
VBLB	Sales document: Release order data
VBSN	Change status relating to scheduling agreements
VBUK	Sales Document: Header Status and Administrative Data
VBUP	Sales Document: Item Status
VBUV	Sales Document: Incompletion Log
VEDA	Contract Data

The following archiving classes are also archived:

Programs

The following programs are delivered with SD_VBAK:

Program	Function
S3VBAKWRS	Write
S3VBAKDLS	Delete
S3VBAKAU	Analyze
S3VBAKPTS	Check
S3VBAKRL	Reload

Write Program

The write program supports the ADK interruption concept, that is, you can interrupt the write phase and continue at a later point. For more information, see the application documentation for data archiving under Start of the navigation path Data Archiving in the ABAP Application System Next navigation step Data Archiving with Archive Development Kit (ADK) Archive Administration Interrupting and Continuing Archiving Sessions End of the navigation path . A compact log with information about the data processed is written in both the write and delete runs. Alternatively, you can enable the output of a detailed log containing additional information.

Deletion Program

The standard variants SAP&PROD (production mode) and SAP&TEST (test mode) are delivered for the delete program. Progress confirmation is output in the job log and in the dialog (status line) at regular intervals in both the write run and delete run.

ILM-Based Information for the Archiving Object

You can use this archiving object with the SD_VBAK ILM object as part of SAP Information Lifecycle Management. In order to do so, you must activate the associated business function Information Lifecycle Management (ILM) (transaction SFW5). The system then also displays the ILM Actions frame. You can use these actions to archive documents with the retention periods defined in the Information Retention Manager. You can also make snapshots (copies) of data or delete data that fulfills the prerequisites.

For more information about the Relevance business functions for SAP ILM, see Activating SAP ILM.
For more information about ILM Enhancements in data archiving, see ILM-Specific Enhancements in Archive Administration.

The following fields for SD_VBAK are defined in the ILM policy and are visible when processing ILM policies (transaction IRMPOL):

Available Time Bases
- End of Year (END_OF_YEAR)
Available Condition Fields
- Date of Last Change (AEDAT)
- Sales Document Type (AUART)
- Company code to be billed (BUKRS_VF)
- Date on Which Record Was Created (ERDAT)
- Valid-From Date (Outline Agreements, Product Proposals) (GUEBG)
- Valid-To Date (Outline Agreements, Product Proposals) (GUEEN)
- Sales Document Item Category (PSTYV)
- Sales Document Category (VBTYP)
- Sales Organization (VKORG)
- Distribution Channel (VTWEG)
- Plant (WERKS)
Available Policy Categories
RTP: Retention Rules

For more information, see SAP Information Lifecycle Management.

Call

To call sales document archiving, go to the Sales Screen Start of the navigation path Environment Next navigation step Archive Documents. End of the navigation path .

Alternatively, you can call archive administration under Start of the navigation path Tools Next navigation step Administration Administration Data Archiving End of the navigation path and enter object name SD_VBAK.

Authorization Objects

You need the following authority objects:

Authorization object	Description
V_VBAK_AAT	Sales document type
V_VBAK_VKO	Sales area (sales organization, distribution channel, division)

More Information

For more information about the archiving object, see the application documentation for data archiving under Start of the navigation path Data Archiving Next navigation step Data Archiving in the ABAP Application System Data Archiving with Archive Development Kit (ADK) Archiving Object End of the navigation path .