Entering JE Detail Information for Manual Journal Entry

Use

Use this to create the JE Detail data for a manual journal entry batch. Based on the account ID, you enter detail information here and create the journal entry.

This is done immediately after you have created the batch control record (see: Creating a Batch Control Record ). The data that you enter here is tied to the batch control record, and provides detailed information on the batch that you are creating for manual journal entry.

You can use this to create new journal entries manually, and to display, change, and delete existing journal entries.

The information that is entered on this screen will ultimately be used for 1099 tax reporting, and since different fields may be required, depending on the account ID and assigned account category, you should be careful that all the necessary data has been entered to ensure accurate and complete reporting to the U.S. federal government.

Prerequisites

  • You have to have the authorization to maintain manual journal entry information.

  • You have batch data entry type security for the batch number being entered.

Procedure

  1. At the SAP Easy Access menu, choose Logistics → Production and Revenue Accounting → Revenue Accounting → Journal Entry → Document Entry → JE Detail.

    The Manual Journal: Initial Screen is displayed.

  2. On the Manual Journal: Initial Screen , there are three ways that you can proceed, depending on what you want to do:

    To…

    On the Manual Journal: Initial Screen…

    Create a new JE record

    Enter the relevant data (for descriptions of the individual fields, see below) and select Create .

    The Manual Journal – Create screen is displayed.

    From there, enter the relevant data, and choose Save to save your new record.

    Create a new JE record, with reference (you copy an existing record, which you are using as a template or reference for creating your new record).

    Enter the relevant data ( company code , Account ID, Batch ID, Line number , etc.) and then select Find Records .

    From the list that is displayed on the subsequent screen, choose an item (a row) and select Copy . The system will use the attributes of the record you chose in creating the new record. Now make any changes that you would like to, and choose Save to save your record.

    Change, display, or delete existing records

    Enter the data for your search and then select Find Records . From the list on the next screen, you can select a record and then select Change . You now can change or delete the record. After that, choose Save .

The company , accounting period , and amounts will be the same on the JE Detail screen as they were on the JE Batch Control screen for the batch that you are creating, because you are supplying the detail information for the batch here.

With respect to the fields on the Manual Journal: Initial Screen :

Company – Is required for the system to know which company this applies to.

Account ID – Must be entered to determine which fields allow data to be entered on the screen. These fields are determined by the account type as originated in the Account Maintenance transaction. On this screen, you are entering a journal entry for this account ID.

Transaction amount (net amount)- Is the total dollar amount for the journal entry that you are creating. It is a required entry. It will be used to determine if the batch balances with the control totals on the Batch Control screen.

You do not have to enter either Well completion or Measurement point . Those are optional.

  1. Choose Save .

    The amount that you entered in the Transaction amount field will now be defaulted into the JE Batch Control screen and be displayed in the Batch Control Totals screen area.

    The Calculated Totals on the Batch Control Totals screen have to equal the Entered amounts for that line, before the batch can be selected and processed without errors.

    The batch will now have a status of “ready for processing”.