Use

Use this to approve a division of interest (DOI), which is required before the DOI can used in the Ownership system.

DOI approval is only carried out once for a division of interest. That results in the status of a DOI being set to “approved“.

When you approve a DOI, the system does two things:

- It validates (checks for validity) the ownership information contained in the DOI, including DOI owners, and bearer groups.

- It triggers the check-in process.

It is not possible to “unapprove“ a DOI once you have approved it. It is also not possible to change the DOI start date and the combined product code, after the DOI has been approved.

The check-in process is used to do the following: to validate ownership data, and copy ownership changes from the check-out area to the check-in area. In addition, as part of the check-in process, it updates marketing groups, and generates prior period notifications (PPNs), which are a result of changes that have been made to ownership data. The check-in process can be called from the Base DOI transaction ( Displaying and Processing Base DOI Records ), or from the Owner Request background job.

Resetting, in addition to replacing the work area ownership data with the check-in data, also removes the refreshed DOI from owner requests.

Prerequisites

You have to have first set up a base DOI and ownership information, which includes DOI owners and bearer groups.

Procedure

At the SAP Easy Access Menu, choose Logistics Production and Revenue Accounting Ownership Base DOI Change .

The Change Base DOI Maintenance: Initial Screen is displayed. Enter a venture and DOI, and a company code, and then select Enter .

The Change Base DOI Maintenance: Overview screen is displayed.

Select Approve/Check In .

This approves the base DOI.

The Display logs screen will be displayed, if there are errors. The log displays any errors having to do with the check-in process, as well as any edits that have failed for ownership data.

If there are no errors – a dialog box prompting you to continue with the check-in is shown. You have the option of either proceeding further with check-in, or cancelling the action. If you select <OK>, the system will apply the relevant edits, delete the work area, copy the division of interest into the system area, and set the approval flag; the log button will be available to view the check-in log and results.

Result

The result is that the approval process is complete, and the DOI approval status is changed, and is set to “approved“, and the ownership data is checked in.