Function documentationChanging Layouts

 

You can set up the layout of columns for displaying documents in SAP Easy Document Management according to your requirements, by using display variants.

Features

The system shows all the available columns, such as Description, User, Status, Document Key, Characteristics, File Name, and Check-In Date. You can add the columns you require to your display variant from a set of available columns. You can add characteristics to the set of available columns.

In the Display Options, you can define the following:

  • Whether you want to display one or more lines per document

    If a document has more than one file, and the Show Only One Line for Each Document checkbox was selected, the system shows the number of files linked to the document instead of the file name.

  • Whether you want to display files as thumbnails

    If you want to display files as thumbnails, select the Display Thumbnails checkbox. You can also define the size of the images displayed. For more information, see Preview As Thumbnails).

Under Manage Display Variants, you can define the following:

  • A variant name and a description for newly created display variants

  • Whether a display variant is available locally or globally

    Note Note

    Display variants are stored in the database, and no longer in the local registry. Local display variants are only available on the computer where you defined them. Global display variants are available to all users.

    End of the note.

Activities

To change a layout, choose Change Layout (Change Layout) and proceed as follows:

  • Under Available Columns, select a column that is not yet in your layout, and choose >>.

  • To remove columns from the explorer view, select a column under Selected Columns and choose <<.

  • To change the sequence of columns in the explorer view, select the columns and move them by choosing Move Up or Move Down.

  • To insert new characteristics in the Available Columns, choose Add Characteristics.

    • Use a class type to find the class with the characteristics you require

    • You can add these characteristics to your layout for the explorer view

  • Edit the Display Options.

  • Manage your display variants:

    • Define the display variant as the Default Layout or as your personal layout

    • Define the display variant as global or local