Specifying Cover Groups

You can create new cover groups, display, change or delete existing cover groups, or search for a cover group in the following way:

Click on the radio button By Cover Group .

To change or display an existing cover group (or CE rule), enter the desired cover group in the corresponding field, or press the Search button to perform a search for existing cover groups. Then press the Change or Display button.

If you are creating a new cover group, either enter a new name for the cover group or leave this field blank.

You can only create a new cover group by specifying a name for it if you are using external number range intervals as defined in Customizing. If you leave the cover group field empty, you must have defined the internal number range interval 01.The next available number will be automatically taken from this number range interval after you save the new cover group.

Choose the desired category of the new cover group. If you want to create a CE rule, choose the category Automatic or Manual . If you want to create a revenue cover group(for use in a rule for Revenues Increasing the Budget),, choose the category Revenue

Depending on the choice you have just made, you must now specify the ledger of the cover group to be created.

If you have chosen the category Automatic, you must select a valid control ledger. All control ledgers defined for FM availability control can be used, including customer-defined AVC ledgers.

Click on the icon Create New Rule.

In the next screen, Create Single Cover Group , enter a text for the cover group you want to create.

If you want to work with budget memos for automatic or manual CE rules, you must have activated their use for CE rules in Customizing.You must also have defined budget memo templates using budget text category BMCG. You then assign them to your CE rules in this transaction. You can assign different budget memo templates for each role of the budget address in the cover group.In this way you can have, for example, one budget memo template for all sending budget address and another template for all receiving budget addresses. You cannot assign a budget memo template to a revenue cover group. If you work with budget memos for RIB rules, you must assign the budget memo templates when defining the RIB rule which is based on the revenue cover group.

Next, enter the FM account assignments (budget addresses) for which you want to create a cover group. For automatic or manual cover groups you can specify whether the role of the budget address in the cover group is for a sender and receiver, only a sender, or only a receiver. For revenue cover groups, the roles contributor and RIB source address are available. Only one budget address of the revenue cover group can have the role RIB source address – it is a special contributing budget address for the RIB rule which acts as source address in budget documents with process Revenues Increasing the Budget (this is similar to the RIB object of normal RIB rules which are not based on revenue cover groups).

You need to enter expenditure budget addresses for automatic or manual cover groups (CE rules) and revenue budget addresses for revennue cover groups.

Save your new cover group.If you have initially left the cover group field empty, the system has now assigned a cover group number from the internal number range interval 01, which you can now see in the field Cover Group .

Specifying Budget Addresses

By selecting the budget address, you can also create, change, or display a cover group as follows:

Select the desired category of cover group (automatic, manual or revenue) and the corresponding ledger in the same way as described above.

Click on the radio button By Budget Address .

In the Budget Address section of the screen, enter the FM account assignment for budgeting (budget address) for which you want to process or create a cover group.

If you want to change an existing cover group, enter a budget address that is already assigned to a cover group.If the budget address you select belongs to several cover groups (only valid for manual cover groups), a dialog box with all available cover groups listed appears.After choosing the desired cover group, click on the icon Change Rule .

Alternatively, you can click on the icon Create New Rule Using Derivation Strategy .In this case, you will create an automatic cover group using the derivation strategy for generating cover groups.

On the next screen, enter the same information as above.

Save the new or modified cover group.If you have created a new cover group, the system has assigned a new cover group number from the internal number range interval 01, which you can now see in the field Cover Group .

If you create or modify automatic cover groups for budget addresses, for which budget or consumption data already exists, you must reconstruct the AVC ledger for which the automatic cover group is valid, using transaction FMAVCREINIT.

Assigning RIB rules with call procedure to automatic cover groups

If you have activated RIB call procedure in Customizing for Public Sector Management under Funds Management Government -> Budget Control System (BCS) -> Budgeting -> Control Budgeting Flow -> Cover Eligibility -> Activate Cover Eligibility , you can assign RIB rules with call procedure to automatic cover groups using transaction Process Single CE Rule (FMCERULE).

Using these RIB rules, availability control can automatically use additional revenues or transferable amounts, as defined by the RIB rule, to cover the over-consumption of the receiving (expenditure) budget addresses of the automatic cover groups. This process virtually increases the consumable budget in the automatic cover group in order to cover additional budget consumption without increasing the budget on any budget address.

However, you can also post budget documents with process Revenues Increasing the Budget to increase the budget of the receiving budget addresses of the automatic cover groups using the contributing RIB rules with call procedure. You can do this either manually (in the http://aiokeh.wdf.sap.corp:50000/SAPIKS2/content_get.sap?TMP_IWB_TASK=PREVIEW2&_CLASS=IWB_EXTHLP&_LOIO=B51FF53BA41D2109E10000000A11402F&LANGUAGE=EN&RELEASE=6955Budgeting Workbench ), or using the new mass process for balancing automatic cover groups . Before you can increase the budget in this way, you must specify the receiving budget addresses in the definition of those RIB rules. You can add these budget addresses manually to each RIB rule, or you can use a pushbutton to take over all receiving budget addresses from the automatic cover group to which the RIB rule is assigned.