Automatic and Manual Cover Eligibility

Use

The sharing of budget between budget addresses, as defined in cover eligibility (CE) rules, can take place either automatically or manually.

Manual cover eligibility: You create http://aiokeh.wdf.sap.corp:50000/SAPIKS2/contentShow.sap?_CLASS=IWB_EXTHLP&TMP_IWB_TASK=PREVIEW&_LOIO=A2C5195D1FBAFE4297A6C6F3CBA3D06A&_SLOIO=AB17F53B9F150248E10000000A11402F&RELEASE=6955&LANGUAGE=EN&_SEQNUM=87&_SCLASS=IWB_STRUCTmanual CE rulesInformation published on non-SAP site in transaction FMCERULE by specifying that the cover group to be used is manual . You can also generate manual cover groups in transaction FMCEGENCG. The budget addresses of such manual cover groups share budget via Manual budget transfers .

Manual budget transfers: In this case, budget is transferred manually by a processor, to increase the budget of the receiving budget address. You do this in the Budgeting Workbench by carrying out a specific manual transfer process ( Transfer Cover Eligibility ) for a budget document in the Budgeting Workbench. The Budgeting Workbench checks whether each sending budget address and each receiving budget address adheres to the same manual cover eligibility rule, and whether their roles as sender/receiver match the definition in the manual CE rule.

After the transfer document has been posted, a budget-consuming document such as an invoice can be posted. For more information on manual budget transfers, see section Manual Budget Transfers below.

Automatic cover eligibility: Automatic cover groups (or automatic CE rules) share budget in an automatic manner, when the availability control component (AVC) checks new budget consumption on any member of the cover group. AVC issues an error message if funds are not found for coverage, neither by the budget address affected by the budget consumption, nor by other members of the cover group. For more information, see Availability Control for Automatic CE Rules .

An FM account assignment (budget address) can be a member of only one automatic cover group (per availability control ledger and per fiscal year), but at the same time, it can be a member of several manual cover groups.

Note Note

You may need to use both automatic and manual cover eligibility processes in your organization. To obtain greater control of the cover eligibility process, you can use manual cover eligibility for critical areas. This means that cover eligibility was originally defined as running automatically (via availability control checks), but for each individual case, a processor must decide whether budget can really be consumed.

In particular, manual processing is recommended for expenditure account assignments that are members of several cover groups . In this case, only one of these cover groups can be defined as automatic, all other cover groups must be manual. This means that the individual processor must decide which manual cover group the budget should come from.

End of the note.

Manual Budget Transfers

To carry out a manual transfer using a manual cover eligibility rule, proceed as follows:

  1. Access the Budgeting Workbench (transaction FMBB) and enter budget data using the process Transfer Cover Eligibility .

    Note Note

    You must previously have maintained the corresponding budget type and allocated it to this budgeting process .

    The system has now changed the Budgeting Workbench screen to enable you to enter sender and receiver data.

    End of the note.

  2. Enter a fiscal year, the period involved and the budget type, which must previously have been defined in Customizing. After you enter the sender and receiver data, the system checks whether all sending and receiving budget addresses belong to the same manual cover group. The system also checks whether their roles within the manual cover group correspond to their roles in the transfer document as follows:

    • A sending budget address must be defined as Sender or Receiver and Sender in the manual cover group

    • A receiving budget address as Receiver or Receiver and Sender .

After posting this transfer document, the system transfers budget from the sender to the receiver budget addresses. In this way, the budget of the receiving budget addresses is increased and can cover future budget consumption.