Bundling FI Documents

Use

You use this function to assign the same request number to FI documents of components Financial Accounting (FI) , Materials Management (MM) and the application component Funds Management (PSM ) in order to group together documents and process them as a request .The request number is defined in the FI document.

Bundling FI documents

Integration

The requests go through a number of approval procedure checks through the SAP Business Workflow when the FI documents are bundled.

For more information see Release of Requests in Workflow .

Prerequisites

You can only group FI documents into one request if the following conditions are met:

  • the documents are from the same company code and fiscal year

  • the documents have the same document status (for example P = Parked document)

  • they are of the same document type or request category

  • the documents have the status Complete

Features

There are two ways of assigning the same request number to documents.

Bundle documents directly

You use this program if you want to assign a great number of documents ( mass selection ) to one request number. You define the selection considering the above-mentioned prerequisites and the following selection criteria:

  • Entry date

  • Document number

    The program also allows you to assign a request number to documents already posted later on in the process.

Bundle documents manually

Use this program to generate a selection list of documents. Select those documents in the list ( individual selection ) to which you want to assign a common request number.

The bundling of documents is then done in a two step process:

  1. When you execute Bundle documents , all documents previously marked are assigned a temporary bundling number (request number). A database entry has not yet been made.

    You can use Reverse bundling to delete the temporary request numbers.

  2. When you Save , the temporarily bundled documents are then assigned a real request number. The database entry can no longer be changed.

    Note Note

    The assignment of request numbers is done automatically. You define the number range interval in the Customizing of Funds Management Government .

    End of the note.

Activities

  • You start the program Start of the navigation path Bundle Documents Directly in the SAP menu by choosing Accounting Next navigation step Public Sector Management Next navigation step FundsManagement Next navigation step Posting Next navigation step Request Next navigation step Documents Next navigation step Bundle directly. End of the navigation path

    For more information, see the program documentation.

  • For more information about the program Bundle Documents Manually, see Bundling FI Documents Manually .