Reducing Funds Reservations: Purchasing Documents
Use
Purchasing documents can reduce funds reservations in Funds Management. In this way, the process chain in purchasing is linked with the funds reservation document. The funds reservation provides a framework for future budget consumption, within which all purchasing activities must take place.
Integration
Prerequisites
In order that a document number of a funds reservation can be included for postings in Materials Management, the field
Funds reservations
must be marked as required input or optional input in the Customizing of
Materials Management
in IMG activity
Maintain Account Assignment Categories
.
Note
If you process purchase requisitions and purchase orders in transactions ME2*N und ME5*N and do not specify an
account assignment category(pur. req./pur.order in warehouse, the field
Earmarked Funds
in the standard is ready for input on the item screen on the tab page
Account Assignment
. Here you can enter and reduce a funds reservation.
You can adjust the field status in the Customizing of
Funds Management Government
in IMG activity
Maintain Field Status for the Assignment of FM Account Assignments
for your FM area by entering a corresponding entry for object types 07 purchase requisition) and 08 (purchase order).
Note that you can only reference funds reservations without a CO account assignment from a purchase requisition or purchase order if no account assignment category was specified.The reduction of a funds reservation would influence commitment in Controlling.
Features
The following purchasing documents can reduce funds reservations:
Purchase requisition
Purchase order
Activities
When posting a purchasing document, enter a funds reservation document number in the
Earmarked funds
field of the account assignment coding block. The system automatically transfers the Funds Management account assignment from the funds reservation.
Purchase requisitions reduce funds reservations with the open amount (open quantity X price). Purchase orders reduce funds reservations with the purchase amount.
When posting a purchase order that refers to a purchase requisition, the funds reservation account assignment is automatically transferred from the purchase requisition. In doing so, the purchase order reduces the quantity of the purchase requisition according to the purchase amount and, in turn, the amount still open as well.
In funds reservation consumption reporting, the purchase requisition amount that may still be open as well as the purchase order value appear. You will find an example under Funds Reservation-Purchase Requisition-Purchase Order .
Note
If you delete a purchase order item after the invoice has been posted in the invoice verification, the purchase order commitment is reconstructed. Note that budget is used ‘doubled’ as the open amount of the purchase order is made available to the budget again.