Reassignment

Use

Wrongly assigned documents or changes in the responsibility areas and of the functional assignment of funds necessitate account assignment changes during the fiscal year.

To make account assignment changes, you can use one of several programs. You perform reassignments in two steps.

In the first step, you use selection criteria to select the documents to be reassigned. The documents are saved in a worklist that you can display or change.

The actual reassignment of the documents takes place in the second step by converting the worklist. In addition to the data in Funds Management, the corresponding original documents from other components of the SAP system are reassigned with the conversion. These original documents are: parked documents, purchase requisitions, assigned and nonassigned purchase orders, and funds commitments.

Prerequisites

If you use the overall selection when selecting the documents (see Features ), a derivation strategy containing the assignments of the old to the new account assignments must be assigned to your FM area and fiscal year in the Customizing settings for Funds Management .

For more information, see the IMG for Funds Management Government under Start of the navigation path Master Data Next navigation step Derivation Strategy for Reassignment Next navigation step Define Derivation Strategy for Reassignment End of the navigation path and Assign Strategy for Reassignment to FM Area .

Features

Reassignment Programs

Function

Technical Name

Comments

Overall Selection

RFFMCHAG

You can use this program to select all documents that have been posted to a particular FM account assignment. You use this program, for example, if the changes mentioned above have occurred and it is therefore necessary to change the master data.

Document Selection

RFFMCHAB

You can use this program to select individual documents or document chains ( Start of the navigation path Funds Reservation Next navigation step Funds Precommitment Next navigation step Funds Commitment Next navigation step Invoice Next navigation step Payment End of the navigation path ); for example, starting with the funds reservation, all follow-on documents with reference to this funds reservation are reassigned.

Display Worklist

RFFMCHAR

Change/Delete Worklist

RFFMCHAD

Convert Worklist

RFFMCHAT

You can use this program to reassign documents in Funds Management and to reassign original documents.
Automatic Reassignment of Original Documents

You can use the SAP document change interface to reassign original documents by setting the Public Change Management indicator when converting the worklist. This approach is applied automatically during a change in fiscal year with reassignment. We recommend using this procedure because it ensures that the corresponding FM account assignments in the SAP system can be kept consistent. For example, it ensures that the FM account assignment of the listed documents in Controlling is identical to the FM account assignment in Funds Management. If you do not use this procedure, only the following tables are included in the reassignment:

  • EKPO (non-assigned purchase orders)

  • EKKN (assigned purchase orders)

  • BSEG, BSIK, BSAK, BSID, BSAD line item table of FI and index table for vendors and customers

  • KBLK and KBPL (for example, funds commitments, funds reservations and funds precommitment)

  • EBAN (non-assigned purchase requisitions)

  • EBKN (assigned purchase requisitions)

Reassigning Original Documents Manually

The following original documents are not included in the conversion of the worklist:

  • FI documents

  • All documents from HR

  • SD orders

  • Documents from feeder systems

These documents may have to be reassigned manually.

Reassignment When New General Ledger Accounting Is Active

If you have activated new General Ledger Accounting in your system, the reassignment of an invoice (value type 54) during a fiscal year is controlled and supported differently in Funds Management, depending on how the FM account assignment that is to be reassigned is used in new General Ledger Accounting (document splitting characteristic and/or update).

For example, a reassignment during the fiscal year for value type 54 (invoice) is not possible for an FM account assignment that has been updated in new General Ledger Accounting and defined as a document splitting characteristic.

Generally speaking, it is also not possible to change the FI Entry View for an FM account assignment that is updated in new General Ledger Accounting. This means that the original invoice is never changed, but only the document splitting information. In addition, implementing the Business Add-In (BAdI) BAdI for the Reassignment Tool (FMCH) with the method Force Reassignment of FI Original Documents (FMCH_BADI_2) causes an error message to appear because FI documents cannot be reassigned (message FMUP 120).

Note Note

Note that, if you update the payment and commitment budgets and reassign both separately, the original documents are adjusted when the first reassignment is called, that is, they are not connected to either the payment budget or the commitment budget.

End of the note.

For more information about reassignment with new General Ledger Accounting during a fiscal year change and about the various possible scenarios, see Reassignment with New General Ledger Accounting .

More Information

For more information on executing the programs, see the documentation on each program.