Multi-Year Budget Execution: Closing Operations

Use

In contrast to a budget managed by fiscal year, for the multi-year budget you do not need to carryforward budget values (commitment budget) such as commitment/actual postings with the fiscal year change.

Closing operations similar to those required for the fiscal year change are only necessary for multi-year budget execution if you close an old budget and want to carry over the existing budget and/or commitment values to the following budget. You can use the following transfer posting programs for this.

The following graphic illustrates the closing operations for budgets. Budget and commitment postings of the old budget can be carried over to the new budget using an account assignment derivation.

Graphic: Transfer posting of budget and commitment between budgets

Prerequisites

The reassignment programs use the assignment rules defined in a derivation strategy between the account assignments of the old and new budget.

For more information, see Derivation Strategy for Reassignment.

Features

Transfer Postings of Budget Values

In the Budget Control System, the program Transfer Budget Data (RFFMMP_TRANSFER) supports the posting of residual budget. You can configure the selection of FM account assignments in such a way that the residual budget of a fund (old budget) is carried over to a different fund (new budget).

The BCS Key Figures are evaluated for the program run in order to determine the respective residual budget of the fund. SAP delivers the following key figures for multi-year budget execution:

  • BY_RESIDUAL (all residual budget)

  • BY_RESIDU_CONS (consumable budget)

  • BY_RESIDU_RCONS (residual budget not defined as consumable budget)

You can also execute the program run with customer-specific key figures and define the selection of residual budget to be posted yourself. For information on defining BCS key figures, see the Customizing of Funds Management, under Start of the navigation path Budget Control System Next navigation step BCS Budgeting Next navigation step Control Budgeting Flow Next navigation step Define Key Figures End of the navigation path.

Posting Commitment Values

You can use program Transfer Open Commitment to post commitment values. Customer-specific requirements can be implemented using the Business Add-In (BAdI) Control Reassignment.

Annual-Based Evaluation of Residual Budget

If fiscal year-based reporting is also relevant for your organization, you must carry over the residual budget defined for evaluation purposes to the following year with the fiscal year change. For more information, see Multi-Year Budget Execution: Reporting.

Activities

  • You execute the program Transfer Budget Data in the menu of Funds Management, under Start of the navigation path Budgeting Next navigation step Budget Control System (BCS) Next navigation step Tools Next navigation step Entry Documents Next navigation step Transfer Between Budget Types End of the navigation path.

  • You execute the program Transfer Open Commitment in the menu of Funds Management, under Start of the navigation path Additional Functions Next navigation step Closing Operations Next navigation step Commitments/Actuals Next navigation step Reassign Open Commitment End of the navigation path.

    If you want to supplement the program with a customer-specific enhancement, implement the BAdI in the Customizing of Funds Management, under Start of the navigation path Closing Operations Next navigation step Commitment Closing Operations Next navigation step Business Add-Ins (BAdIs) Next navigation step BAdI: Control of Reassignment End of the navigation path.

For more information, see the relevant IMG or program documentation.