Use

When you migrate to BCS, the corresponding FM account assignment elements (FM master data) do not change. However, the definition of budget and posting objects may need to be redefined.

BCS supports more combinations of FM account assignments than Former Budgeting (FB), such as the funded program and the grant. However, for migration it is not necessary to change existing account assignments or the organizational structure, meaning that budget data will be migrated without your changing (or enhancing) the existing FB account assignments. In this way, you can still carry out comparisons between source and target data.

Prerequisites

BCS must have been activated for your FM area as of the year you want to migrate.

Features

FM account assignment elements are not migrated to BCS. Nevertheless, they are crucial to proper migration, since budget data is assigned to these account assignment elements. You have the following options:

If you do not want use new FM account assignment elements in BCS, you should proceed as follows:

If you want to use new FM account assignment elements in BCS, such as the grant or funded program, proceed as follows:

Migration at fiscal year end

This is the recommended point in time for migration. Since no data exists in Former Budgeting for new FM account assignments to be used in BCS, no change in the FM account assignments are required for migrated.

Budget data of previous years is migrated using the FB account assignments. This will not cause any inconsistency in BCS, even if the new master data is defined as mandatory, because no checks are performed for master data migrated from previous years.

Starting with Rel. ECC 6.0, you can also migrate your budget data using default values for new FM account assignment elements in BCS or FM account assignment elements that were not activated or blank in FB (functional area, fund).

If you create new account assignment elements in BCS, instead of using the existing FB account assignments after migration, you will subsequently not be able to compare the new BCS data with the master data of previous years, as otherwise you will have two different sets of account assignment elements.

Migration during the course of a fiscal year In this case, you must carry out document-based migration in the first year of BCS use. The budget data of the current fiscal year is checked during the migration run. This means that migration is only possible if the corresponding account assignment status is set at “Optional” in Customizing for all new account assignment elements (menu Funds Management Government → Budget Control System → BCS Budgeting → Basic Settings → Use of Master Data ).

Here also, you can migrate budget data using default values for account assignment elements that were not activated or blank in FB. In this case, it is not necessary to change the account assignment status, the setting can remain Mandatory .

SAP does not recommend migration during the course of a fiscal year.

Reassignment of FM account assignment elements used for budgeting: This is a workaround solution, in which you must define a derivation strategy, in order to change the FM account assignments and apply them during migration. This functionality is currently not supported, as no scenarios necessitating this on the customer side have been described. If your scenario requires such a reassignment, please contact SAP. In any case, the following restrictions apply here:

The fund should not be changed, because it is a key field for migration control. Starting with Rel. ECC 6.0, the fund “BLANK” in FB can be reassigned, if this element must be mandatory in BCS.

The commitment item can change, but should keep the same commitment item category (revenues or expenditures), as this determines how values are stored in the database.

In the derivation tool, it is not possible to derive a specific grant, since all budget entries for specific grants must be derived via the component Grants Management . Alternatively, you can define non-relevant grants in the Implementation Guide for Grants Management → Global Settings → Grantee Management → Set Grant as Not Relevant for Grants Management , and use them in the derivation tool.