User Groups and Workspace Administrators

To manage access rights for multiple users and content, create user groups in SAP Signavio Process Transformation Suite. Learn how to add or delete user groups, customize their settings, and create workspace administrators to manage workspace settings and user access.

Managing access rights for individual users becomes hard to manage with a large number of users and a lot of content. We recommend that you create user groups to manage access rights and access to features. With user groups, you can manage the permissions of multiple users at once.

At the moment, no templates for creating user groups are available.

To add a group, follow these steps:

  1. In SAP Signavio Process Transformation Suite, select Workspace Settings in the side navigation and open User management.

    The user management opens.

  2. In the sidebar, select Groups.

  3. In the right panel, enter the group name and select Add a new group. The new group is added.

For group settings, see User Group Settings.

Follow these steps:

  1. In SAP Signavio Process Transformation Suite, select Workspace Settings in the side navigation and open User management.

    The user management opens.

  2. In the sidebar, select Groups.

  3. Choose the group you want to delete.

  4. In the right panel, select Delete.

  5. Confirm with Yes, delete this group. The group is deleted. Users that are members of this group are not deleted.

User Group Settings

Follow these steps:

  1. In SAP Signavio Process Transformation Suite, select Workspace Settings in the side navigation and open User management.

    The user management opens.

  2. In the sidebar, select Groups.

  3. Choose the group which settings you want to change.

You have the following options to change the group's settings:

  • Name: Edit the name of the group.

  • Add new users to this group automatically: Decide whether to define this group as the default group.

  • Select a group as member: Create a group hierarchy by adding another group.

  • Users: Remove users from the group by clicking X.

  • Select a user to add as a member: Select a user from the drop-down list to add to group.

Default User Groups

When customizing user groups, you can set one or more groups as default groups. For example, you can use a default group to provide new users with a basic set of access rights.

To define a group as a default group, activate the option Add new users to this group automatically in the group settings.

Each user invited through the user management is assigned to all default groups by default.

To assign the user you want to invite to another group, you can assign user-specific user groups in the user management dialog when you set up the invitation.

Users created with SAML or CSV API are also assigned to the default groups, unless you specify other user groups by configuration.

Creating Workspace Administrators

In SAP Signavio solutions, administrators have extensive permissions to manage workspace settings and user access. The only thing they can't access or manage is the content in a modelers My documents folders.

To create an administrator account, follow these steps:

  1. In SAP Signavio Process Transformation Suite, select Workspace Settings in the side navigation and open User management.

  2. Select a user account.

  3. In the section Groups, add the user to the group Administrators.

    • The user now has administrative rights for your workspace.

  • To revoke administrative rights, remove the user from the Administrators group.