Editing Price Catalogs (PRICAT)

Use

You can use this procedure to process incoming PRICAT messages, add or change the data as necessary, and post the data to your system.

Prerequisites

  • You have decided to use transaction PRICAT, not transaction W_PRICAT_MAINTAIN. For more information, see Price Catalog Inbound Processing.

  • You have assigned the ILN numbers in the PRICAT message to SAP vendors and purchasing groups, and edited the history for the vendor catalogs.

    To do this, in the SAP Easy Access menu for Retailing (under Logistics), choose Start of the navigation path Master Data Next navigation step Article Data Next navigation step Environment Next navigation step Article Maintenance from Price Catalog End of the navigation path, and then Start of the navigation path Utilities Next navigation step Settings Next navigation step Assign ILN to SAP Vendor/Purch. Group End of the navigation path (transaction PRICATCUS1).

    Optionally, you can enter an SAP vendor number. If you do not make an entry, then the system determines the vendor based on the ILN, in which case the ILN must be assigned to only one vendor.

    Enter a purchasing group.

    Choose the settings you want for the catalog history.

  • Optionally, you can assign the merchandise categories in the PRICAT message to the corresponding SAP merchandise categories.

    To do this, in the SAP Easy Access menu for Retailing (under Logistics), choose Start of the navigation path Master Data Next navigation step Article Data Next navigation step Environment Next navigation step Article Maintenance from Price Catalog End of the navigation path, and then Start of the navigation path Utilities Next navigation step Settings Next navigation step Assign Merchandise Category to SAP Merchandise Categories End of the navigation path (transaction PRICATCUS2).

  • Optionally, you can assign purchasing groups to selected merchandise categories.

    To do this, in the SAP Easy Access menu for Retailing (under Logistics), choose Start of the navigation path Master Data Next navigation step Article Data Next navigation step Environment Next navigation step Article Maintenance from Price Catalog End of the navigation path, and then Start of the navigation path Utilities Next navigation step Settings Next navigation step Assign Purchasing Group to SAP Merchandise Categories End of the navigation path (transaction PRICATCUS3).

Procedure

  1. In the SAP Easy Access menu for Retailing, choose Start of the navigation path Master Data Next navigation step Article Data Next navigation step Environment Next navigation step Article Maintenance from Price Catalog End of the navigation path (transaction PRICAT).

  2. Enter the internal catalog number (if known), or else specify that the system is to determine the catalog via the vendor number, catalog description, and test indicator.

  3. To edit catalog header data, choose Catalog Data. The header data contains information about the sender and receiver, plus general message data.

    A catalog can have one of the following statuses:

    • Open: The catalog contains items that have not yet been edited.

    • Processed: No additional processing is required. You must set this status manually when you have finished working with the data. When the catalog is subsequently updated, the status is reset to Open.

    • Closed: You can display the contents but you cannot make any changes. You cannot update a closed catalog. You also set this status manually.

      In addition, there is a test indicator to specify that only test data is involved. You can only display test data; this data cannot be edited.

  4. To process items, choose Start of the navigation path Goto Next navigation step Article List End of the navigation path. To restrict the number of catalog items to be displayed, you can enter purchasing groups and product groups. If you plan to edit data instead of just displaying it, you must enter a purchasing group.

    The system displays all items that have yet to be edited for this catalog.

    Items can have one of the following statuses:

    • To Be Processed: New items

    • Maintained: An article master record has been created for these items.

    • Excluded: Manual maintenance is deactivated with this setting. Items with this status do not appear in the worklist for the purchasing group.

      You can change the status of the individual items manually, or assign items to other purchasing groups.

  5. Choose Maintain Items.

    If an article is not yet assigned to an item, the Assign Catalog Item to an Article screen appears. You can change this assignment at any time afterwards. However, data that has already been entered may be lost.

    Note Note

    If an article has not yet been created, you must enter a reference article. The system copies data from the reference article to fill the fields that are not provided with the PRICAT message.

    End of the note.

  6. From the PRICAT message, select the fields to be transferred to the system. To do this, choose Copy Value for each field required.

    Note Note

    If a transfer profile for a specific combination of vendor and user already exists in the system, you do not need to select the fields. The appropriate fields are selected automatically.

    The following settings exist for transfer profiles:

    • Always Use Transfer Profile: The profile is used automatically. No action is required.

    • Always Ask: A relevant dialog box appears.

    • Never Use Transfer Profile: The profile is not used automatically. If you do still want to use the profile, choose Start of the navigation path Utilities Next navigation step Transfer Profile Next navigation step Load End of the navigation path.

    To maintain the profile yourself, choose Start of the navigation path Utilities Next navigation step Transfer Profile End of the navigation path.

    End of the note.

  7. Choose Copy Selected Values to activate the data transfer. Repeat this procedure for each screen.

  8. The system now tries to align the units of measure from the reference article with the units of measure from the PRICAT message. However, if necessary, you must add or change values manually. To do so, proceed as follows:

    1. Choose Units of measure.

    2. Choose Assign EAN Unit of Measure, or simply double-click the EAN line.

    3. Enter the appropriate standard unit of measure in the dialog box that appears.

  9. Like items, units of measure within the catalog also have a specific status. This status is automatically saved when the article is posted. However, you can save it manually by choosing Start of the navigation path Article Items Next navigation step Save Units of Measure Status End of the navigation path.

    Posting can be controlled via the item status to ensure that only units of measure with the status UoM is Open are posted to the system. You can suppress the posting for a particular unit of measure by changing its status to Maintained.

    To make more changes to a unit of measure, select it from the table and then choose Display <-> Change.

  10. You can enter texts for an article in different languages. Choose Copy Text to import the texts. You can then change the texts as necessary, or delete certain texts that should not be copied to the article master data.

  11. Choose Copy Components to import BOM components from the price catalog. You can assign the components to the corresponding articles in the dialog box that appears.

    Note Note

    You can only change the BOM within integrated article maintenance.

    Characteristics (for generic articles), prices, conditions, and taxes cannot be posted automatically.

    End of the note.

Result

The article master records are updated and/or new records are created.