Run Accounting for CIAP Records

You use this report to create quotas for each valid CIAP record and to post the values of the quotas to the accounting system.

Note Note

Only users with specific authorization can run this report. For more information about the authorization object related to this report, see Authorization Object M_PST_ACCT.

End of the note.

Prerequisites

You have set the number ranges for CIAP accounting documents to FI documents in Customizing for Cross-Application Components under Start of the navigation path General Application Functions Next navigation step Tax Declaration Framework (Brazil) CIAP Map Number Ranges for CIAP Accounting Documents to FI Documents End of the navigation path .

You have set the number ranges for CIAP accounting documents in Customizing for Cross-Application Components under Start of the navigation path General Application Functions Next navigation step Tax Declaration Framework (Brazil) CIAP Number Ranges for CIAP Accounting Documents End of the navigation path .

You have defined the credit factor on the SAP Easy Access screen under Start of the navigation path Logistics Next navigation step Central Functions Country-Specific Functions Brazil Tax Declaration Framework CIAP Define Credit Factor End of the navigation path .

You have defined the G/L accounts that the system uses to post values related to CIAP in Customizing for Cross-Application Components under Start of the navigation path General Application Functions Next navigation step Tax Declaration Framework (Brazil) CIAP Define Financial Account Information End of the navigation path .

You have configured the factory calendar using the SCAL transaction and you have linked the factory calendar to your plant in Customizing for Enterprise Structure under Start of the navigation path Definition Next navigation step Logistics - General Define, copy, delete, check plant Define Plant End of the navigation path .

Features

You can execute the accounting for CIAP records in two ways:

For a single record, through the CIAP_REPORT transaction.
For several records, through the CIAP_ACCOUNTING transaction.

The report searches for all CIAP records that are relevant for creating quotas, for example, status set to IM (Fixing of individual asset) or CI (Fixing in progress completed - Resulting asset), and still have quotas to be credited. After that, the report creates the quotas and posts the values to the respective G/L accounts.

For more information, see CIAP Record Quotas.

Selection

To create quotas and post their values to G/L accounts, you must enter a company code or a combination of company code and business place. The accounting period is always the previous month of the posting date.

Output

The system executes the accounting of the CIAP records.
If there are records with errors, the system doesn't execute the accounting for any of the records.

After correcting the errors, run the accounting manually using the Display CIAP Records Data report.
The system posts the quotas values to the G/L accounts you have defined (see Prerequisites).
The system outputs an accounting document (as mass accounting type) with all posted records.
The system also flags the Credited field of the Define Credit Factor report to inform that the specific period has already been credited for the specified company code and business place.

Note Note

Record quotas with "IA" status are reported to the SPED EFD ICMS/IPI report without the FI posting.

End of the note.

Activities

To access this report on the SAP Easy Access screen, choose Start of the navigation path Logistics Next navigation step Central Functions Country-Specific Functions Brazil Tax Declaration Framework CIAP Run Accounting for CIAP Records End of the navigation path .

Example

Below you find examples of running accounting for CIAP records.

Scenario 1:

Let us suppose that you have set in the Define Financial Account Information customizing the short term account as the main posting of ICMS value. You have created a record with 48 quotas in which the ICMS value is equal to BRL 1,00.

When you run the CIAP accounting through the CIAP_ACCOUNTING transaction, the system calculates the following information:

Transaction	Process	Credit/Debit	G/L Account Type	ICMS Value
MIRO	Invoice Receipt	D	ICMS Short Term Account	48,00
MIRO	Invoice Receipt	C	Asset	48,00
CIAP_ACCOUNTING	Reclassification	D	ICMS Long Term Account	36,00
	Reclassification	C	ICMS Short Term Account	36,00
	Credit Quota	D	ICMS to Pay Account	0,90
		D	Expenses/Original Account	0,10
		C	ICMS Short Term Account	1,00
	Reclassification	C	ICMS Long Term Account	1,00
	Reclassification	D	ICMS Short Term Account	1,00

The calculation results in an accounting document, which the G/L accounting postings are the following:

Credit/Debit	G/L Account Type	Value
D	ICMS to Pay Account	0,90
D	Expenses/Original Account	0,10
C	ICMS Short Term Account	36,00
D	ICMS Long Term Account	35,00

Scenario 2:

Let us suppose that you have set the CIAP_C_ACCOUNT Customizing to consider the Long Term account as the main posting of ICMS value. You have created 48 quotas in which the ICMS value is equal to 1,00.

When you run the CIAP accounting through the CIAP_ACCOUNTING transaction, the system calculates the following information:

Transaction	Process	Credit/Debit	G/L Account Type	ICMS Value
MIRO	Invoice Receipt	D	ICMS Long Term Account	48,00
MIRO	Invoice Receipt	C	Asset	48,00
CIAP_ACCOUNTING	Reclassification	C	ICMS Long Term Account	12,00
	Reclassification	D	ICMS Short Term Account	12,00
	Credit Quota	D	ICMS to Pay Account	0,90
		D	Expenses/Original Account	0,10
		C	ICMS Short Term Account	1,00
	Reclassification	C	ICMS Long Term Account	1,00
	Reclassification	D	ICMS Short Term Account	1,00

Then, the consolidation of the accounting postings is the following:

Credit/Debit	G/L Account Type	Value
D	ICMS to Pay Account	0,90
D	Expenses/Original Account	0,10
C	ICMS Short Term Account	36,00
D	ICMS Long Term Account	35,00

From the second quota on, the accounting is the following:

Process	Credit/Debit	G/L Account Type	Value
Credit quota (CIAP_ACCOUNTING)	D	ICMS to Pay Account	0,90
	D	Expenses/Original Account	0,10
	C	ICMS Short Term Account	1,00
Reclassification (CIAP_ACCOUNTING)	C	ICMS Long Term Account	1,00
Reclassification (CIAP_ACCOUNTING)	D	ICMS Short Term Account	1,00

The consolidated accounting postings are the following:

Credit/Debit	G/L Account Type	Value
D	ICMS to Pay Account	0,90
D	Expenses/Original Account	0,10
C	ICMS Short Term Account	36,00

Scenario 3:

Let us suppose that you have retired the record that was created above by using the Manual Retirement functionality, after taking credit of the second quota. The remaining balance is posted to the G/L account set in the Balance Account field of the CIAP_C_ACCOUNT customizing. The accounting process will execute the following calculation:

Process	Credit/Debit	G/L Account Type	Value
(CIAP_REPORT)	N/A	N/A	N/A
Reclassification (CIAP_ACCOUNTING)	C	ICMS Long Term Account	33,00
Reclassification (CIAP_ACCOUNTING)	D	ICMS Short Term Account	33,00
Retirement (CIAP_ACCOUNTING)	D	Balance Account	46,00
Retirement (CIAP_ACCOUNTING)	C	ICMS Short Term Account	46,00

The consolidated accounting posting is the following:

Credit/Debit	G/L Account Type	Value
C	ICMS Long Term Account	33,00
C	ICMS Short Term Account	13,00
D	Balance Account	46,00

Display Accounting Documents

You can display the accounting documents that have been created after the execution of the accounting process through the CIAP_ACC_VIEW transaction.

Note Note

Only users with specific authorization can access this transaction. For more information about the authorization object related to this report, see Authorization Object M_PST_ACCT.

End of the note.

For more information about the Enterprise Services for CIAP, see SAP Library for Tax Declaration Framework for Brazil under Start of the navigation path Integration Next navigation step Enterprise Services Enterprise Services for CIAP End of the navigation path .

When you inform a period, a company code, and/or a business place, the report displays a list of CIAP accounting documents that have been created. In this list, you can find all the document items created for accounting in mass and for single accounting processes. In addition, the report also displays the FI accounting documents that have been created.