Definition

The PA_TRAVEL archiving object is used to archive trip data from Travel Management (FI-TV).

Use

To archive trip data, you must first access the Data Archiving transaction to create an archiving group and make the required preparations. You can then use the Archive Administration transaction to write the trip data to an archive file and delete it from the database.

When preparing for archiving, you are first required to specify how the trip costs were accounted, and where they were transferred to. Depending on the business processes at your enterprise, you can use one or more of the following options:

Trip data is only archived if you set at least one of the following indicators on the Additional Trip Data screen when creating the archiving group:

If this indicator is not set for trip data, the trip data is not archived or deleted from the database. Instead, data is output to the archiving run log.

If you want to determine whether a transfer indicator has been set for all of the selected trip data, you can perform a test run during the preparations.

If trip costs are accounted and paid without integration with Payroll , you can set any archiving date that you require. In this case, you can archive trip data independently of payroll results and time evaluation results. This data is also archived using the Archive Data From HR Application Components transaction.

The following functions can be used for archiving object PA_TRAVEL:

The standard system settings determine that the deletion program is accessed automatically after data has been archived. You are recommended not to change this setting.

For more information, see Archiving Procedure

Structure

The PA_TRAVEL archiving object consists of all of the trip data available for a personnel number up to the archiving date. The trip data is stored in tables PTRV_HEAD and PTRV_PERIO, and in the PCL1 database table in cluster TE.

When you perform the HR preparations for archiving , the trip data to be archived is buffered in tables PTRV_ARCH_HEAD and PTRV_ARCH_PERIO and deleted from tables PTRV_HEAD and PTRV_PERIO. At the same time, table PTRV_ARCHIVE is created. It is used as a directory of the trip data to be archived. When you perform archiving , the trip data is transferred from tables PTRV_ARCH_HEAD and PTRV_ARCH_PERIO to the archive file. Table PTRV_ARCHIVE remains in the system.

A record of archiving object PA_TRAVEL has an approximate size of 4.5 KB.

Integration

If you have integrated the Travel Management, Time Management , and Payroll components, the system reconciles the retroactive accounting limit and archiving date of each integrated component. Reconciliation takes place irrespective of whether the archiving objects in question are assigned to one or more archiving groups. If trip data and time evaluation results are written to Payroll , trip data archiving is also affected by statutory regulations that apply to archiving payroll results and time evaluation results.