Allocating Exceptions

There are several ways to assign existing individual exceptions to an exception group and there are a number of selection functions that are available to you.

Caution Caution

Please note the following rules when making allocations. Exceptions that do not apply to these rules cannot be assigned.

End of the caution.

  1. Only individual exceptions can be assigned to an exception group, that is, no other exception group can be assigned to an exception group.

  2. All exceptions in the exception group must refer to the same information structure, that is, you can only assign those exceptions which have the same underlying information structure.

  3. All exceptions must have the same characteristics and the same sequence of characteristics so that there is a clear indication in the standard analyses and in the exception analysis.

    The first assigned exception with a characteristic reference determines the characteristics and their sequence for all of the exceptions, which can be assigned to the exception group.

  4. You can only assign those exceptions with key figures for which you have an authorization.

Example: Allocation Rules

Making allocations can be carried out in the following ways:

  • Manually

  • Using the selection list

  • Copying allocations

Entering Allocations Manually

If you want to manually allocate exceptions to the exception group, specify the name of the exception that you want to assign in the group assigned exceptions in the fields under Exception .

While doing so, please note the rules above.

Behind the name of the assigned exception you will see in the field C the color key in which the exception will appear in the standard or exception analysis, as well as the field Per which gives the number of periods for the individual exception.

Performing Allocations Using the Selection List

The selection list will provide help when making exceptional allocations. You can easily establish an exception group because only those exceptions will be shown in the selection list that can also be assigned based on the rules. You can thus build step by step an exception group by calling up the selection list several times.

In order to avoid possible inconsistencies from occurring with regard to the exceptions that are shown in the selection list, you can also determine a reference exception . Inconsistencies can then occur, for example if no clear characteristic reference is apparent. The reference to an information structure and the characteristic reference are then clearly determined by the reference exception. If an exception was already assigned this will then act as the reference exception.

If you want to assign exceptions by using the selection list, proceed as follows:

  1. Select Start of the navigation path Edit Next navigation step Selection list Next navigation step Selection list. End of the navigation path

    A dialog box appears with a list of exceptions that can be assigned.

  2. In order to assign an exception from the exception group selection list, select the desired exception and pressEnter.

    The selected exception will be copied into the list of assigned exceptions. Behind the name of the assigned exception is the color key in the field C where the exception is displayed in the standard or exception analysis, as well as the number of periods that have been set for the individual exception in the field Per.

Note Note

Please note that the first assigned exception acts as the reference exception. Should this exception have a characteristic reference and clearly refer to an information structure then the selection list will automatically be restricted to exceptions which have the same prerequisites.

End of the note.

Setting the Reference for the Selection List

If no exception has been assigned you can specify a reference exception in order to restrict the selection list.

To determine a reference exception for the selection list, proceed as follows:

  1. Select Start of the navigation path Edit Next navigation step Selection list Next navigation step Set reference. End of the navigation path

    A dialog box appears.

  2. In the field Reference-exception specify the name of the exception that will act as the reference for the selection list.

Copying Allocations

You can copy the allocations of an existing exception group.

Proceed as follows:

  1. Select Start of the navigation path Edit Next navigation step Copy allocations. End of the navigation path

    A dialog box appears.

  2. In the field Exception specify the name of the exception group whose allocations you want to copy and pressEnter .

    The allocations of the specified exception group will be copied into the maintenance screen.

    Behind the name of the assigned exception is the color key in the field C where the exception is displayed in the standard or exception analysis, as well as the number of periods that have been set for the individual exception in the field Per .

Note Note

Please note that allocations that have already been made will be overwritten during the copying process.

End of the note.

Displaying the Allocated Exception

For monitoring purposes you can display the requirements and characteristics of an allocated exception.

Position the cursor on the exception that you want to display and select the pushbutton Display exception. You are now in the display mode for exceptions.

Deleting Allocations

To delete an allocation, position the cursor on the exception that you want to delete and select Start of the navigation path Edit Next navigation step Delete allocation. End of the navigation path

Caution Caution

Select Start of the navigation path Grouping Next navigation step Save Next navigation step to save your entries End of the navigation path .

End of the caution.

Determining Follow-Up Processing for the Exception Group