Determining Follow-Up Processing for the Exception Group

You can determine the conditions or attributes for producing the exception group.

To get to the follow-up processing function, select Start of the navigation path Goto Next navigation step Follow-up processing. End of the navigation path

You can set the following conditions for the exception group:

Standard Analyses

You can display the exceptional situations in either a standard analysis or exception analysis.

When carrying out a standard analysis you can specify an exception or exception group (see Performing Standard Analyses ). The prerequisite is that the standard analysis and the exception group are based on the same information structure. The exceptional situations can be highlighted within the framework of the standard analyses via different colors. By using different colors a selective navigation within the standard analysis is possible, since exceptional situations have already been displayed on a higher aggregation level.

The exception analysis (please see Exception Analysis ) is essentially a standard analysis, that is, you can also perform all of the functions of the standard analysis. The major difference between displaying the exceptional situations in the other standard analysis is, however, that the exception analysis acts like a filter. Only that data is displayed to which the exception applies. Even with the exception analysis, the exceptional situations are highlighted in different colors.

Proceed as follows:

To activate the exception group for the standard or exception analysis, select the field Active for standard analysis.

Periodic Analyses

With the periodic analyses, you will be notified by the system about the exceptional situations that are defined in the Exceptions. The existing dataset is systematically checked for exceptional situations at a frequency that is chosen by you (hourly, weekly, monthly). If an exceptional situation should occur either you or another recipient will be notified via mail or fax or you can initiate a workflow transfer that will eventually trigger a follow-up processing procedure.

There are two ways that a periodic analysis can be performed: event-driven or system-driven. In the event-driven periodic analysis the search for exceptional situations can only occur if there is a change in the data due to on an event occurrence (purchase order, stock movement, order) in comparison to the last analysis. In the system-driven periodic analysis the entire selected dataset is checked for exceptional situations.

Proceed as follows:

  1. To activate the exception group for a periodic analysis, select the field Active for periodic analysis.

  2. If a periodic analysis was already created for the exception group, you cannot change this field in the change mode. If the exception is no longer active for the periodic analyses, then you must first delete the periodic analysis for the exception.

  3. Determine the conditions for the type of information transfer if an exceptional situation occurs.

  • If you want to transfer to workflow, select the field Transfer to workflow .

Note Note

You can find further information about using Workflow in the Early Warning System in the documentation on SAP Business Workflow in the section Workflow Scenarios in Applications under Logistics Information System: Trigger Workflow from an Exception in the Early Warning System (LO-LIS).

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  • If you want to send info by mail, select the field Send mail and specify the name of the recipient in the subsequent field.

Note Note

By using the function Process you can branch from mail into the assigned exception analysis and display the exception situation. Those selection criteria that were specified in the periodic analysis were taken into account (analysis currency, characteristic values).

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  • If you want to send a fax, select the field Fax. Specify the country code and the fax or telephone number in the subsequent fields. If you want a specific formula for the page layout, specify the name of the layout in the field Layout set .

By using the Customer-Exit EXIT_SAPLMCY_002 (enhancement MYCA0001), you can save text to the variables in the layout set that can then be read.

  • Information about an exception situation can be sent not only to one recipient, but to many people that belong to a general distribution list. Items that might be included in a distribution list are fax numbers, telex numbers or Internet addresses.

    In order to notify members of a distribution list about an exception situation, select the field Copy to distribution list and specify the name of the distribution list in the field Distribution list name.

    To display the list of distribution list members, position the cursor on the name of the distribution list in the field Distribution list name and select the function Select.

    If you want to know what kind of distribution lists are available, specify in the field Distribution list name ‘*’ and pressEnter . A dialog box appears with a general listing of all of the existing distribution lists.

Note Note

In the Usage field you can indicate whether the periodic analysis is system-driven, event-driven or if it has not yet been created. With the initial data creation "none" will consequently always be displayed.

Save the entries with Start of the navigation path Grouping Next navigation step Save. End of the navigation path

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