Phrase Import

Use

You use this function to import the following data into the SAP system:

  • Phrase library

  • Phrase groups

  • Phrases

  • Phrase references

  • Assignments to phrase sets

The importing of individual languages is supported. Engineering change management is also available for phrase import.

Features

When importing phrases, you can use the following functions:

File Check

The SAP system checks whether the data from the transfer file can be transferred correctly and determines all the phrases to be changed and created in the SAP system (see File Check During the Phrase Import).

A log is created for checking the file, with which you can determine any errors made. The SAP system compares phrase keys and the phrase text between the transfer file and the SAP system

Results of the comparison

Import behavior

A phrase key from the transfer file was not found in the SAP system.

The phrase is created with all the specified languages during the import.

Both the phrase key and phrase text are identical.

The phrase is not exported.

The phrase key is identical, but the phrase text is different in the languages to be imported.

You can use transfer parameters to control whether the phrase is to be imported with or without engineering change management.
Control

You can use transfer parameters to control

  • Whether phrase references are transferred

    Note Note

    Phrase references are also created if the phrases of the corresponding phrase library do not exist. However, the phrase library must be entered in Customizing for Basic Data and Tools.

    End of the note.

  • Whether the assignments of phrases to phrase sets are transferred

    Note Note

    If the import file for a passive phrase library import contains assignments to phrase sets, these assignments will not be imported for the passive phrase library. However, if phrase references exist for the active phrase library (for example, due to the passive phrase library being merged with the active phrase library) and the Assignment to Phrase Set indicator is set, the active phrase assigned to the passive phrase is assigned to the specified phrase set.

    End of the note.

  • Whether you want to import phrases with engineering change management:

    Initial situation

    Result

    Import is performed with a change number.

    The imported phrase is valid from the date of the change number. This applies for both changed and newly created phrases.

    The change date relates to

    • Phrase header

    • Phrase text

    • Phrase references

    • Assignments to phrase sets

    Import is performed without a change number.

    The imported phrase replaces the previous phrase in all languages for which the import has been run.

    The following are also replaced

    • Phrase references

    • Assignments to phrase sets

  • Whether you want to perform a full import

    In this case, the old phrase library and all phrase groups will be deleted in the SAP system prior to the import.

Data Import

The data is transferred in the background using the direct-input procedure. The SAP system creates an import log for this.

Error occurrence

Result

In the phrase library or its description

The entire library is not imported.

In the phrase group or its description

The entire group and all assigned phrases will not be imported

In the phrase (phrase header, phrase text, phrase reference)

This one phrase is not exported.

All phrase changes caused by the phrase import are logged by engineering change management. You can call these logs in Phrase Management (see Engineering Change Management for Phrases).

You can display changes made using a change number in the Phrase History.

Activities

Import Phrases