Editing the Output Variant

Use

When you edit output variants, you specify the value assignment types for which the system displays data when output with the output variant. For output variants that are based on the standard output variant SUB_OUTPUT, you also specify which other specification data is output and how the data is arranged and output.

You can use the output variants defined in Customizing as copy templates (see Copying or Moving Output Variants), and edit and save the copies as you require. In this way, you can create frequently used output variants and store them in the required output variant group.

Note Note

The EMPTY group contains the output variants you defined in Customizing. You cannot save changes to the output variants in this group.

End of the note.

Using the Editing the Output Variant Header procedure you can enter general data, such as the key and description of an output variant.

Prerequisites

  • You have change authorization for the output variant group in which the output variant you want to edit is located.

  • You have run a specification search or loaded a set of hits and are on the hit list screen or on the screens for editing the header data of a specification.

Procedure

Editing Output Variants to Display Compositions and Ingredients

To edit an output variant with which you can display compositions and ingredients and that is based on the standard output variant COMPONENT, proceed as follows:

  1. Choose Edit Output Variants

    The Edit Output Variant: Group Overview dialog box appears.

  2. Choose either or that follows the output variant you want to edit.

    The Property Tree dialog box appears.

  3. Perform one of the following steps:

    • If the required value assignment type is not yet selected, select it by double-clicking.

      The system automatically deletes any existing selections of other value assignment types.

    • Once the required value assignment type has been selected, confirm the selection.

      The Edit Output Variant: Group Overview dialog box appears.

      Note Note

      In output variants that are based on the standard output variant COMPONENT, you can specify only one value assignment type.

      End of the note.

  4. Save your entries.

Editing Output Variants to Display Properties

To edit an output variant with which you can display specification data and that is based on the standard output variant EXCEL, EXCEL-LAB, EXCEL-REG or VALUATION, proceed as follows:

Note Note

The properties of the output variant VALUATION are displayed in the sequence of the properties of the current property tree.

End of the note.

  1. Choose Edit Output Variants

    The Edit Output Variant: Group Overview dialog box appears.

  2. Perform one of the following steps:

    • If you want to edit an output variant in which value assignment types have not yet been specified, choose that follows the key for the output variant.

      The Property Tree dialog box appears.

    • If you want to specify completely new value assignment types in an output variant in which value assignment types have already been specified, choose New entry and then .

      The Property Tree dialog box appears.

    • If you want to change or add value assignment types in an output variant in which value assignment types have already been specified, proceed as follows:

      • Choose that follows the key for the output variant.

        The Property Tree dialog box appears.

      • Use the Delete selections function or the function Select/Deselect Node to delete the selections for all value assignment types that you do not require.

  3. Use the Select Block function or the function Select/Deselect Node to select all value assignment types that you require and that have not yet been selected.

    Note Note

    In output variants with which you display properties with Microsoft Excel, you can specify a maximum of 50 value assignment types.

    End of the note.

  4. Confirm your entries.

    The Edit Output Variant: Group Overview dialog box appears.

  5. Save your entries.

    Note Note

    You can also use the edited output variant directly for output before or after saving. Position the cursor on the edited output variant and choose Output .

    End of the note.
Editing Output Variants to Display Specification Data

To edit an output variant with which you can display specification data and that is based on the standard output variant SUB_OUTPUT, proceed as follows:

  1. Choose Edit Output Variants

    The Edit Output Variant: Group Overview dialog box appears.

  2. Choose either or that follows the output variant you want to edit.

    The Output: Parameter Tree screen appears.

  3. The output parameters of output variants that are based on the standard output variant SUB_OUTPUT are saved in output layouts. If you have chosen an output variant that is assigned to the standard output layout 1DEFAULT, you must save the output layout under another key as follows:

    • Choose Manage Output Layout → Save Output Layout As…

    • Enter a key for the output layout and choose Continue.

  4. Enter the output parameters you want to use. Note the following:

    • If you wish, you can load an existing output layout and assign it to the output variant. To do this, choose Manage Output Layouts → Load Output Layout and select the required output layout by double-clicking.

    • You can change the sequence of the objects to be output by moving the individual objects to the output layout using drag and drop.

    • Under Select Number/Date Format, you can specify the format used to display the date and numbers. This default setting works for output in the SAP component Environment, Health and Safety only, meaning your user settings for these formats are not changed in the SAP system.

    • Under Choose Property Tree you can select the value assignment types for which data is to be output.

  5. Choose Save Output Layout

  6. Choose Back.

    The Edit Output Variant: Group Overview dialog box appears again.

  7. Save the output variant.