Purpose

You can export reports you created in theSAPcomponent Environment, Health and Safety ( EH&S ). You can also export reports that were previously imported (inbound reports).

You can define your own export methods in Customizing. To do this, edit the following Customizing activities:

In Customizing for Basic Data and Tools the Customizing activity Manage User Exits

In Customizing for Product Safety the Customizing activity Assign Names for User Exits

Report export is a special variant of report shipping and is integrated in the Report Shipping section in Customizing for Product Safety

While report shipping can be started immediately or in the background, report export is always carried out in the background.

In addition to report export of individual reports using the report information system , you also have the option of exporting EH&S reports using a program based on various criteria. You can run the export in the formats supported by the program Windows Wordprocessor Integration (WWI) (see Report Export by Program ).

Prerequisites

The following applies to a report before it can be exported from the report information system:

It must have the status Released

You must have entered a material in the report information system for which the report is to be exported

The report must not have been created using the Label Wizard (see Label ).

You have edited the Import and Export section under Tools in Customizing for Basic Data and Tools

If you are exporting a report for the first time, you must generate the report export order manually (see Exporting Reports Manually ).

Process Flow

At the time at which you have scheduled the report RCVDDISP, theSAPsystem starts report export for all automatically and manually generated export orders.

For more information about the report RCVDDISP, see Set Up Jobs for Report Shipping in the Implementation Guide (IMG) for Product Safety

Automatic Export

For reports, theSAPsystem creates export orders that were newly generated for report export since the last export date and have the status Released . In the standard system, the export orders immediately have the status Released . You can check this default setting in Customizing for Product Safety under Specify Shipping Reasons .

Manual Export

Manual report export is started from the report information system . When you create a manual report export order, theSAPsystem checks whether the report has already been exported. The following criteria are checked in this case:

Key of the specification for which the report was generated

Key of the specification for which the report was chosen in the report information system (see Specification Assignment )

Generation variant key

Report language

Initiator of the report export order

Material name

Internal report version

TheSAPsystem checks all report export orders independent of their status. Exceptions here are orders that have the status Order Created as you can delete them using the function Reject

If a report has already been exported, you can decide whether you want to export the report again.

The export orders are processed by the report RCVDEVEN. Customizing for Product Safety is set so that all export orders in theSAPsystem are processed up to the status Historical

If old export orders with status Historical exist for a report, they are deleted.

The exported report is stored on the application server in the directory you specified for report export in Customizing for Basic Data and Tools under Specify File Paths and Names .

The following files are stored on the application server:

A key file (*.KEY) containing the key information for the report

An SDB file (*.PS) containing the report in PostScript format

The key file for report export contains the following parameters:

DTY (document type)

As only the export of material safety data sheets is supported in the standard system, the value SDB is assigned to this document type.

SID(specification ID)

Specification for which the report export order was created.

PRN(material name)

Material for which the report export order was created. The material name is determined using the same algorithm as for report shipping (see Material Name, Material Number ).

STA (status)

This parameter is always assigned the value V.

LAC (report language)

CPN(company name)

The company name is determined by means of the initiator (sales organization) that triggered the report export order.

FFT (file format)

The reports are always exported in PostScript format (PS) in report export.

FNA (file name)

The file name is formed from a consecutive eight-digit number and the file extension .PS.

DAT (generation date of the report)

VER (report version)

The report version is made up of the main and sub-versions of the report.

CTY(validity area)

The validity area is assigned the leading validity area of the generation variant of the report to be exported.

Result

You can check the report export order in theSAPcomponent Product Safety by executing the procedure Editing Report Shipping Orders .

The most recent report export order for a report is always stored in theSAPsystem. Older report export orders for the same report are deleted if they have the status Historical . TheSAPsystem uses the following criteria to compare the report export orders:

Key of the specification for which the report was generated

Key of the specification for which the report was chosen in the report information system (see Specification Assignment )

Generation variant key

Report language

Initiator of the report export order

Material name

Main and sub-version of the report and, if necessary, the date the export order was created

For each new report created, theSAPsystem checks whether a report export order exists for the previous version of this report. If this is the case, a subsequent export order is created, but only if the new report has not already been exported manually from the report information system

Automatic subsequent export is dependent on the initiator. This means that when a new version of a report is created and a number of report export orders exist for the previous version of this report that were triggered by different initiators, a subsequent export order is created for each of these report export orders. The material name is also taken into account.

Subsequent export orders are created periodically for specific time periods in the same way as subsequent shipping orders for reports.